Enhanced interface

Approve an AP purchase invoice in Accounts Payable

With AP purchase invoice approvals, business users and employee users with appropriate permissions can approve an AP purchase invoice after it's been created and before it can be selected for payment. Depending on how AP purchase invoice approvals are set up in your company, AP purchase invoices may require approval from multiple users.

Subscription	Accounts Payable configured for AP purchase invoice approvals.
User type	Business, Employee, Project Manager, and Warehouse
Permissions	Approve AP purchase invoices: List AP purchase invoice Approval Levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	AP purchase invoice approvals are only available for AP purchase invoices and recurring AP purchase invoices created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some AP purchase invoice details during approval.

Go to Accounts Payable > All > AP purchase invoices > Approve AP purchase invoices.
Top-level companies only see AP purchase invoices created at the top level. To view AP purchase invoices created at the entity level, select Include private.
Filter the Approve AP purchase invoices list to see only the AP purchase invoices that you want to act on.
For example, enter a value in one of the column headers and press the Enter key on your keyboard.
Select Approve next to the appropriate AP purchase invoice.
Enter a Comment to explain why you are approving the AP purchase invoice.
Select Approve.

If your company is enabled for multiple approvers, the AP purchase invoice moves through the approval process to the next person for approval. The AP purchase invoice state changes to Partially approved. Check where the AP purchase invoice is in the approval flow by selecting the History tab on the AP purchase invoice information page.

After you fully approve an AP purchase invoice and it's status changes to Approved, it becomes available to select for payment on the Pay AP purchase invoices page.