Enhanced interface

Recall a submitted AP purchase invoice

Need to edit a AP purchase invoice that you submitted for approval? Use the Recall option to remove it from the approval queue and return it to a draft state. Then, you can edit the AP purchase invoice and resubmit.

Anyone with edit AP purchase invoices permissions can recall an AP purchase invoice that is in a Submitted state, and you can recall an AP purchase invoice as often as necessary. Each time a AP purchase invoice is recalled, approvers who receive email notifications are notified that it was removed from the approval queue. In addition, the submitted action is removed from the approval history.

Subscription	Accounts Payable
Regional availability	All regions
User type	Business
Permissions	AP purchase invoices: List, View, Edit
Configuration	Configured for AP purchase invoice approval

Go to Accounts Payable > All > AP purchase invoices.
Find the submitted AP purchase invoice that you want to recall.
Select More actions > Recall at the end of the row.

Intacct removes the AP purchase invoice from the approval queue and resets the AP purchase invoice state to Draft.

You can also select Recall when you view the AP purchase invoice detail.
If you do not see the Recall link
Check that the following conditions are true:
- The AP purchase invoice is in a Submitted state. If it has already been approved or partially approved, you cannot recall it.
- You have permission to edit AP purchase invoices.
- You are in the entity where the AP purchase invoice was created. You cannot recall an entity-level AP purchase invoice from the top level.
To update the AP purchase invoice select More actions > Edit on the same row.
You can now make any necessary corrections and re-submit the AP purchase invoice when ready.

Go to Accounts Payable > All > AP purchase invoices.
Find the AP purchase invoice you want to recall in the list.
Select the Recall link at the end of the row.

You can also select Recall when you view the AP purchase invoice detail.
If you do not see the Recall link
Check that the following conditions are true:
- The AP purchase invoice is in a Submitted state. If it has already been approved or partially approved, you cannot recall it.
- You have permission to edit AP purchase invoices.
- You are in the entity where the AP purchase invoice was created. You cannot recall an entity-level AP purchase invoice from the top level.
To update the AP purchase invoice, select Edit on the same row.

You can now make any necessary corrections and re-submit the AP purchase invoice when ready.