Enhanced interface

Field descriptions: Approve payments—Accounts Payable

The following table describes each item on the Approve payments page.

Approve payments page field descriptions
Field	Description
Show all	Modify the view on this page: Show All: View all payments which are yet to be approved, and which are available for payment (the AP purchase invoice is available to pay on the Pay AP purchase invoices page and shows a state of Posted). Show Submitted: View the payments which have been submitted to you for approval.
Include private	Top level view: If you're viewing transactions from a top level company, you only see transactions created at the top level. To view transactions created at the entity level, select Include private. Entity view: If you're viewing transactions within an entity, you only see transactions created within your entity. To view transactions created for your entity at the top level, select Include top-level transactions.
Approve	Select the payment or payments you want to approve, and select Approve. You then have the option of adding a comment to your approval.
Decline	Select the payment or payments you want to decline, and select Decline. You then have the option of adding a comment.
Supplier ID	The ID of the supplier associated with the payment.
Supplier name	The name of the supplier associated with the payment.
Total due supplier	How much is owed to the supplier.
Payment currency	The currency defined on the payment.
Payment amount	The transaction amount is the total amount of the payment in the base currency of your company. Drill-down to the Payment request page to view detailed information like payment information, approval history, and comments from approvers.
Payment status	The state reflects where the payment is in the approval workflow. Posted: The payment was posted to the GL. If you are enabled for payment approvals, the payment has been approved. Submitted: The payment has been submitted for approval. Approvers can approve or decline this payment. Partially approved: The payment has been approved by at least one approver, and is awaiting further approval.
Payment date	The date the payment is to be made and the date which appears on any subsequent cheques.
Payment submitter	The user who created the payment request from the Pay AP purchase invoices page. If a payment request is edited by someone, their name appears here instead.
Payment description or memo	What appears here depends on the Payment method selected on the Pay AP purchase invoices page: When you select ACH as the Payment method, you can enter a Payment description on the Pay AP purchase invoices page which appears here. When you select Cash or Record Transfer as the Payment method then select Pay now, you have the option to enter a Memo for the payment. 30 character limit.
Payment method	The payment method selected on the Pay AP purchase invoices page. This can be cheque, ACH, or credit card, for example.
Account	The account from which the payment will be drawn.
Entity	The entity in which the payment was created.
Attachment	Contains Yes if one or more AP purchase invoices used to create the payment request include attachments. Select Yes to open the payment request, where you access attachments from the list of AP purchase invoices.