Turn a recurring AP purchase invoice off or on

You can start or stop a recurring AP purchase invoice schedule as needed. For example, if a contract is put on hold, you can turn off a schedule to temporarily stop Intacct from automatically creating AP purchase invoices. When you’re ready to restart the recurring schedule, you can turn the schedule back on.

If you want to stop a recurring AP purchase invoice from running and you do not intend to restart it in the future, consider deleting the AP purchase invoice template instead.

This topic describes how to activate or deactivate an AP purchase invoice schedule by editing it. You can also turn an AP purchase invoice schedule off directly from the Recurring AP purchase invoices list, which sets the status to Inactive.
Subscription Accounts Payable
User type Business
Permissions Recurring AP purchase invoices: List, View, Edit

  1. Go to Accounts Payable > All > AP purchase invoices > Recurring AP purchase invoices.

  2. Find the recurring bill.
  3. Select More actions > Edit at the end of the row.
  4. To stop a recurring AP purchase invoice from running without deleting it, select Inactive from the Status dropdown.
  5. To restart a recurring AP purchase invoice that was previously turned off:
    1. Select Active from the Status dropdown.
    1. On the Schedule tab, set the Next execution date to the date you want to create next AP purchase invoice.

      This prevents an inadvertent extra recurrence of the transaction.

      For example, an AP purchase invoice is created on May 12. On May 13, you decide to change it to run on the 16th. You would set the next execution date to June 16 to avoid double payments in May.

  6. Select Save.

  1. Go to Accounts Payable > All > AP purchase invoices > Recurring AP purchase invoices.

  2. Select Edit next to the appropriate AP purchase invoice.
  3. To stop a recurring AP purchase invoice from running without deleting it, select Inactive from the Status dropdown.
  4. To restart a recurring AP purchase invoice that was previously turned off:
    1. Select Active from the Status dropdown.
    1. On the Schedule tab, set the Next execution date to the date you want to create next AP purchase invoice.

      This prevents an inadvertent extra recurrence of the transaction.

      For example, an AP purchase invoice is created on May 12. On May 13, you decide to change it to run on the 16th. You would set the next execution date to June 16 to avoid double payments in May.

  5. Select Save.