Example: Pay a foreign currency AP purchase invoice in your currency

In this example, we'll pay an AP purchase invoice in CAD with cash using a USD currency bank account.

Consider an AP purchase invoice for supplier Example, Ltd. where the bank currency is in CAD, and the transaction currency and base currency of the entity are USD.

The AP purchase invoice information is shown in the following table:

Currency details for Customer A

Supplier	Bank currency	AP purchase invoice currency	Base currency
For Instance, Ltd.	USD	CAD	USD

Pay AP purchase invoices

On the Pay AP purchase invoices page, you'll select a cash payment with a USD bank account and a CAD AP purchase invoice, as described in the previous table. When you select Pay now, Intacct shows you the Add more details page.

On the Add more details page, you'll enter the amount paid by the bank, as shown in the following table:

Add more details page

Supplier name	Payment date	Base currency	Amount selected (CAD)	Payment currency	Amount paid by bank (USD)
For Instance, Ltd.	17 April	USD	$1393.00	USD	$1015.00

Posted payment page

You can go to Accounts Payable > All > Payments > Posted payments to view the posted payments. In cases where you use other payment methods, you would go to the Accounts Payable > All > Payments > Payment requests page.

The following table shows the posted payment details for the paid AP purchase invoice:

Posted payment: Payment information example

Payment method	Supplier name	Payment status	Txn amount (CAD)	Bank amount (USD)
Cash	For Instance, Ltd.	Complete	1393.00	1015.00

The Posted payment and View payment pages include bank currency fields related to the AP purchase invoice. These fields make it easier to follow bank currency information within payment workflows, while distinguishing between transaction currency and bank currency.

General Ledger journal entries in the Posting details tab

The Posting details tab includes the General Ledger journal entries. Select the GL journal number to view more detailed information, such as FX gain and loss entries and inter-entity entries.

Posting details in AP: General Ledger journals posted

Location	Account		Txn currency	Transaction debit	Transaction credit	Base currency	Base debit	Base credit
USA	1005 Bank of Banks		USD	1015.00	None	USD	1,015.00	None
USA	2000 Accounts Payable		CAD	None	1,393.00	USD	None	1,015.00
USA	2000 Accounts Payable		USD	None	8.86	USD	None	8.8g
USA	7000 Realized gains and losses		USD	8.86	None	USD	8.86	None