Pay an AP purchase invoice using joint cheques

In Pay AP purchase invoices, make payments to joint payees using the joint cheques payment method. You can apply joint payments at the AP purchase invoice level or line level. You can also pay the AP purchase invoice in full or make a partial payment.

About paying with the Joint cheque payment method

• Payment method: Ensure the payment method is set to Joint cheque. If you select an AP purchase invoice with joint payees without choosing the Joint cheque payment method, the amount is paid to the primary supplier only.
• One request per AP purchase invoice: Payments using the Joint cheque payment method generate one payment request per AP purchase invoice and these payments cannot be merged in the outbox.
• Credits and discounts: These cannot be applied to joint payments but can be applied to payments made to the primary supplier alone.
• Enter amounts through Payee details or Payee line details: Amounts that you enter in the Amount to pay field on Pay AP purchase invoices, instead of drilling down into Payee details or Payee line details, are made to the primary supplier only.

  This applies only to amounts that you enter directly, as opposed to the total that Intacct calculates based on your entries in Payee details and Payee line details.

  Adjusting the Amount to Pay on the Pay Bills page overrides joint payee settings and assigns the amount to the primary supplier only.

Issue payment to joint payees

1. Go to Accounts Payable > All > Pay AP purchase invoices.
2. Apply a filter to load AP purchase invoices

   Unless your company is configured to display all ready-to-pay AP purchase invoices, you need to apply a filter to load AP purchase invoices to pay.

   When viewing the Pay AP purchase invoices page from the entity level, the list only displays AP purchase invoices created at the entity level. To include AP purchase invoices created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option. Learn more about creating filters for multi-entity companies.
3. Select Joint checks as the Payment method.

   Sage Intacct filters the list of AP purchase invoices to show only the ones that are set up with joint payees.

4. Select the remaining payment information, such as Bank, Currency, Exchange rate type, and Payment date.
5. Select the AP purchase invoice you want to pay.
6. To assign payment amounts at the AP purchase invoice level:
   1. Select Payee details next to the AP purchase invoice.
   2. Enter the Amount to pay for each joint payee that you want to issue payment to.

      Line 1, which shows no joint payee, is paid to the supplier alone.

      Payments that you make based on the total AP purchase invoice amount, instead of at the line level, are distributed across line items in order.
7. To assign payment amounts at the line level:
1. Select Line details next to the AP purchase invoice.
2. Select Payee line details next to the line you want to pay.

   The Payee line details page lists the joint payees that you set up for this AP purchase invoice.

3. For each joint payee that you want to pay, enter the Amount to pay for this line only.

   Line 1, which shows no joint payee, is paid to the supplier alone.

4. Select Save to return to AP purchase invoice details.

   To make payment to a joint payee on another line, select Payee line details for that line and repeat the process.

8. Select Save to return to Pay AP purchase invoices.
   The amounts you assigned to joint payees at the line level or AP purchase invoice level are summarized upstream. Editing an upstream amount removes the detail that you entered on the payee line detail or payee details and assigns the pay amount only to the primary supplier.
9. Select Pay now or Add to outbox.

Intacct generates a payment request for each joint payment or supplier payment that you specified. Joint payments cannot be merged in the outbox.

Next step: After the payment requests are approved, print the cheques.