View draft payment request details

View the AP purchase invoices contained within a draft payment request from the outbox. You can also drill down to the AP purchase invoice to view line items and applied credits and, with the proper permissions, edit the AP purchase invoice.

Do you need to add or remove a credit? First remove the draft payment request from the outbox. Then, apply or remove credits on the Pay AP purchase invoices page.

Subscription Accounts Payable
User type Business
Permissions Pay AP purchase invoices: Run

  1. Go to Accounts Payable > All > AP purchase invoices > Pay AP purchase invoices.

  2. Select Outbox payments.
  3. Find the required payment request, and select Payment request at the end of the line.

  4. To drill down to a AP purchase invoice, in the AP purchase invoices section, select the link in the AP purchase invoice no.

    The AP purchase invoice details page appears. Here, with the appropriate permissions, you can edit or reclassify the AP purchase invoice. Select Post or Reclassify to save changes.

    To view only AP purchase invoice line items (including any credits per line item), select Line details.

  5. To drill down to an adjustment or an advance which was applied as a supplier credit on the Pay AP purchase invoices page, in the Credits section, select the link in the Reference number column.

Field descriptions

Outbox payments field descriptions
Field Description

Pay method

The payment method selected for the AP purchase invoices in the payment request, for example, Printed Cheque.

Bank file payments appear as "ACH" under the Payment method column.

Supplier

The supplier to be paid for the AP purchase invoices in the payment request

Status

If a payment request is moved to the outbox, its status is automatically Draft

Currency

The select currency for paying the AP purchase invoices in the payment request.

Amount to pay

The total amount required to pay the payment request, which can include

  • The total amount remaining after applied credits and discounts, if any
  • The total user-entered amount less than the amount due

Bank

The selected bank to be used to process the payment. Select Edit to change the bank as needed.

Payment date

The date you added the request to the outbox. You can select Edit to change the date as needed.

Cheque no.

Document number
  • If the payment method is printed cheque, the cheque number will appear here after you process the payment from the outbox.
  • If the payment method is other than cheque, for example, ACH, the document number appears here if it's been added.

Memo

You can select Edit to add a description in the memo field of the request

AP purchase invoices section

AP purchase invoices section field descriptions
Field Description

AP purchase invoice no.

 

The number entered in the AP purchase invoice page when the AP purchase invoice was created. You can drill down to view the AP purchase invoice itself from this number.

Currency

The currency you selected for filtering AP purchase invoices for the request

Due date

The due date determined for the AP purchase invoice when it was created. The due date can be based on the term or user entry.

Total billed

The billing amount for each AP purchase invoice in the request

Total due

The amount due for each AP purchase invoice in the request minus any applied credits

Discount applied

The amount of any available discount for the AP purchase invoice

Payment amount

The amount to pay after all credits, discounts, and user-entered amounts (less than the amount due) are applied

Balance

Any amount remaining after the payment amount is calculated. For example, if you entered an Amount to pay in the Pay AP purchase invoices page that is less than the amount due to consume the AP purchase invoice, the balance appears here.

Credits section

This section only appears when there are credits applied to one or more AP purchase invoices in the payment request.

Credits section field descriptions
Field Description

Credit type

Adjustment or advance.

Reference number

The number entered in the adjustment or advance when the it was created. You can drill down to view the record itself from this number.

Reference AP purchase invoice number

If you selected an AP purchase invoice in the adjustment, the AP purchase invoice number appears here.

Amount

The original amount of the credit

Credits available

Any credit remaining for the adjustment or advance after application to the AP purchase invoices in the payment request

Credits applied

The actual credits applied either manually or automatically.