Process and pay AP purchase invoices with discounts

When you make early payment on AP purchase invoices with AP terms that include supplier discount, Intacct automatically calculates the discount. The Amount to pay is automatically adjusted based on the term when you select the AP purchase invoice for payment in Pay AP purchase invoices.

You can drill down from the discount amount to view or change the payment date of the AP purchase invoice and the date of the discount.

Discounts and penalties are not available for entities with VAT/GST enabled.

Say you added a default term to a supplier record. That term automatically gets added to each new AP purchase invoice created for that supplier. It's possible you might have some AP purchase invoices for services that should not have the discount applied. In Pay AP purchase invoices, you can change the discount date to be out of the term range for the specific AP purchase invoice. If the date is not within the range of the term, for example within Net 30, or within the number of grace days, the discount will not be applied.

Changing the dates can cause Intacct to include or exclude the discount as needed. Partial payments do not support discounts. To apply a discount, make sure to pay the AP purchase invoice in full.

Subscription Accounts Payable
User type Business
Permissions Pay AP purchase invoices: Run
  1. Go to Accounts Payable > All > Pay AP purchase invoices.
  2. To load AP purchase invoices to pay, apply a filter.
    You do not need to filter for discounted AP purchase invoices in order to apply the discounts. You can apply the filter that best suits your business needs. After you select AP purchase invoices, the Discounts column shows a discount amount for those AP purchase invoices on the payment date you selected.
    1. Enter a Filter name, such as Discounts available.
    2. Select the Filter by dropdown, and select Add a filter set.
    3. For Discount available as of, select the payment date.
      In the future, you will need to edit the date for this filter before applying it.
    4. Add any additional filter criteria that you require.
    5. Select Save.
    6. Select Apply filter.
  3. Select the Payment date, Bank, Payment method, and AP purchase invoice currency, as applicable.
  4. Select AP purchase invoices you want to pay.

    When you select an AP purchase invoice for payment, the Amount to pay column is updated. For AP purchase invoices with discounts, this value is the AP purchase invoice amount minus the available discount and any available credits that you choose to apply.

  5. To update the Payment date to match the Discount date for an individual AP purchase invoice:
    1. Select the link in the Discount column next to the AP purchase invoice to open the Apply discount popup.
    2. Select Save.
  6. To view or edit the Payment date or Discount as of date for an individual AP purchase invoice:
    1. Select the link in the Discount column next to the AP purchase invoice.

      The Apply Discount popup shows:

      • Payment date: The currently selected payment date.
      • Discount cut off: The last date when the discount is available, according to the Term selected for this AP purchase invoice.
      • Discount as of: The date you are using to calculate applicability of the discount, which is the same as the payment date by default.
      • Discount available: The amount of the discount, as defined by the Term.
    2. Change the Payment date for the AP purchase invoice or the Discount as of date, as needed.

      For example, to exclude this AP purchase invoice from a discount that would otherwise be automatically applied, change Discount as of to a date that occurs after the Discount cut off.

      When you change the Payment date here, the change affects payment for this AP purchase invoice only.
    3. Select Save.
  7. Continue to pay the AP purchase invoice in full.