Enhanced interface

Set up and view one-time use suppliers

When you create or select a supplier that you’ll use only once or rarely, you can flag that supplier so they do not appear on the supplier list unless you filter for them.

You can always edit a one-time supplier and remove the flag so that the supplier displays on the supplier list the same as any other supplier.

One-time use suppliers are included in subledger reports such as the AP aging report and 1099 report when you set the report filters to include them. These suppliers are not included in Financial reports or General Ledger standard reports.

Not sure if you should set a supplier to One-time use or change the status to Inactive?

Comparison of one-time use vendors to inactive vendors
	One-time use supplier	Inactive supplier
Purpose	Simplify your view of the Suppliers list to show only frequently used suppliers by default.	Make a supplier record unavailable for further transactions and payments.
Availability in Supplier lists and dropdowns	Available to select as a supplier.	Not available to select as a supplier. As a result, you cannot do the following: Create new transactions for the supplier. Edit an existing transaction and change to this supplier. Make payments to the supplier, because a payment request cannot be created for an inactive supplier. Past transactions remain tied to the supplier record.
Supplier list display	Records designated as One-time use do not appear in the list by default. To view these records, select Filters at the top of the list and select Remove next to the One-time use filter to remove it. Does not appear in the Suppliers list by default. When using a standard view, select Include one-time use to see these suppliers.	Records designated as Inactive do not appear in the list by default. To view these records, select Filters at the top of the list and select Remove next to the Status filter to remove it. Does not appear by default. When using a standard view, select View inactive to see these suppliers.
Restrictions	None.	All outstanding payments to the supplier must be completed before you can deactivate the supplier. Because you cannot pay existing AP purchase invoices after deactivation, resolve the AP purchase invoices accordingly before you deactivate.

Transactions for one-time use and inactive vendors are included in 1099 reports.

Set up a one-time use supplier

Subscription	Accounts Payable
Regional availability	All regions
User type	Business
Permissions	Suppliers: Add, Edit

Go to Accounts Payable > All > Suppliers.
Do one of the following:
1. To add a new supplier, select Create.
2. To edit a existing supplier, select More actions > Edit at the end of the row.
On the Supplier tab, select One-time use.
Update any additional information as needed.
Select Save.

Go to Accounts Payable > All > Suppliers.
Do one of the following:
- To create a new supplier, select Add (circle) next to Suppliers.
- To edit a existing supplier, select Suppliers then select Edit next to the supplier you want to edit.
At the top of the Supplier tab, select One-time use.
Update any additional information as needed.
Select Save.

View one-time use suppliers

Subscription	Accounts Payable
Regional availability	All regions
User type	Business
Permissions	Suppliers: List, View

Go to Accounts Payable > All > Suppliers.
Records designated as One-time use do not appear in the list by default. To view these records, select Filters at the top of the list and select Remove next to the One-time use filter to remove it.

When you remove the filter, all suppliers appear in the list, whether they are set to one-time use or not. To view only one-time use suppliers, select True instead of clearing the filter.
Optional: Save your filter as a view by selecting Save as from the Manage view dropdown.

Go to Accounts Payable > All > Suppliers.
Select the All standard view from the dropdown list of views, if it is not already selected.
The checkbox to include one-time suppliers is available in standard views only, such as the All and Recently modified views.
On the Suppliers list, select Include one-time use.

The list refreshes to include one-time use suppliers.

To view one-time suppliers only, Add a custom view to display list items that filters for One-time useequals true.