About using a credit card for employee expenses
Related information
Related topics
Capture non-reimbursable employee expenses in Sage Intacct using credit cards. Transactions flow to the Expenses module where you can include them in an employee expense report.
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VAT and GST enabled companies.
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Cash and accrual companies configured to post credit card transaction charges and fees to the General Ledger after creation.
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Cash-based companies.
| GL account | Debit | Credit |
|---|---|---|
|
Employee expense clearing account |
150.00 |
|
|
Credit card liability account |
150.00 |
| GL account | Debit | Credit |
|---|---|---|
|
Expense account |
150.00 |
|
|
Employee expense clearing account |
150.00 |
| GL account | Debit | Credit |
|---|---|---|
|
Credit card liability account |
150.00 |
|
|
Accounts Payable account |
150.00 |
| GL account | Debit | Credit |
|---|---|---|
| Accounts Payable account |
150.00 |
|
|
Cash account |
150.00 |
Set up your credit card
Make sure that you’re subscribed to Expenses. On the Credit card account information page, select the clearing account to which you want transactions to post. When the transactions are included in an expense report, code them to the appropriate expense account.
If you have child cards, only set up the primary credit card account for employee expenses to avoid unexpected results like duplicate transactions, inconsistent bank feeds, and complications with reconciliation.
Create credit card transactions
Tag each line item of a credit card transaction to the appropriate employee. The employee expense clearing account defaults as the account for the line item when you select the employee.
Use creation rules to create credit card transactions for employee expenses automatically from a bank feed or import file.
Create the expense report
Include the transactions in an expense report. Select the appropriate expense type or expense account to move the amount out of the clearing account. Split lines by adjusting the amount of the line item to account for multiple expenses in one credit card transaction.
Pay off the charges in Intacct
Create a charge payoff for the credit card transactions. Creating a charge payoff creates an Accounts Payable AP purchase invoice which you then pay on the Pay AP purchase invoices page.
