Enhanced interface

Pay a supplier using bank file and ACH payments

To pay a supplier using bank files, you generate the bank file for your cheque account, download the generated file, and upload it to the bank portal (outside of Sage Intacct).

Bank file workflow
❶ Pay AP purchase invoices	❷ Generate and download bank file	❸ Upload and confirm bank file

Subscription	Accounts Payable Cash Management Sage Cloud Services
Regional availability	Bank file payments are only available between banks that use the same currency in the following countries: Australia Canada France Ireland South Africa United Kingdom United States
User type	Business user with admin privileges
Permissions	Accounts Payable Pay AP purchase invoices: Run Cash Management Bank file generator: Run Bank files: List, View, Manage, Export, Confirm, Delete
Restrictions	Bank file payments are only available between banks that use the same currency outside the US.

Start the AP purchase invoice payment process.
1. Go to Accounts Payable > All > AP purchase invoices > Pay AP purchase invoices.
2. Filter the list of AP purchase invoice payments, or select the View button to view all AP purchase invoices that are available to be paid.
Select ACH or bank file from the Payment method dropdown menu to show only AP purchase invoices from vendors with ACH or bank file payments enabled.
On the Pay AP purchase invoices page, locate the Payment method dropdown menu and select ACH or bank file as your payment method.

The list filters to show AP purchase invoices only from suppliers for which you enabled either ACH or bank file payments and entered bank details. Learn more about Set up a supplier for bank file and ACH payments.

If you already filtered the list of AP purchase invoices for only bank file payments, this payment method will be prefilled for you.
If the AP purchase invoice currency is not automatically selected, select the currency of the supplier cheque account, and ensure it matches the Bank currency.
Select the Bank that matches the bank selected in the supplier record.
Use the Set payment date to field to select the payment date for the bank file.

The payment date applies to all payment requests in the bank file. You can set the payment date to the current, past, or future date, as long as it is no more than twenty years in the past, or ten years into the future.

This is the date that's used as the processing date in the payment file.
Select the AP purchase invoices you want to pay and the payment amounts.

You can process up to 500 AP purchase invoice payments in a single bank file payment.

If you selected Merge payment requests for the supplier, then Sage Intacct compiles more than one AP purchase invoice from that supplier into one bank file payment. If you want separate bank file payments for every AP purchase invoice, set the Payment Requests option to One per AP purchase invoice.
Select Pay now.

If your payments require approval, go through the payment approval process.
- The payments are saved as payment requests.
- If the payments don't require approval first, the payments are also immediately available to be generated in a bank payment file.
Payments are not posted until you generate the bank file and confirm that the payments were processed by your bank.

Next step: Generate and download a bank file