Reverse an expense report

Your company may be set up to allow expense report reversals. Usually, this is done when you want to keep track of any changes and maintain an audit trail.

After you reverse a transaction, you cannot undo the reversal. However, you can create another transaction to replace the original.

Set up reversals in your company (admins)

For unpaid expenses, configure Expenses to enable reversal. Enabling reversal prevents deletion of unpaid expenses, which allows you to track changes and maintain an audit trail. Enabling reversal replaces Delete with Reverse in your list of expenses. In other words, you'll be able to reverse an expense report, but you won't be able to delete it.

Learn more about preventing deletion of unpaid employee expenses.

Reverse an expense report

You can reverse expense reports that are Approved only.

Subscription

Time and Expenses
Regional availability

All regions

User type

Business
Permissions

Expenses

  • Expense summaries: List expenses, View expense, Delete expense, Reverse expense

  1. Go to Expenses > All > Expenses > Staff expenses.

  2. Find the expense report that you want to reverse.

  3. Select More actions > Reverse at the end of the row.

  4. Select or enter a Reverse a transaction on date.

  5. Enter a Memo.

  6. Select Submit.

  1. Go to Expenses > All > Expenses > Staff expenses.

  2. Find the expense report and select Reverse.

  3. Select or enter a Reverse a transaction on date.

  4. Enter a Memo.

  5. Select Submit.

After you select Submit, you cannot undo the reversal.

Reverse a paid expense report

You can reverse a paid expense report by voiding it in the Cheque Register report. Run the report to locate the payment, and select Void.