Enhanced interface

Editable fields by asset state—Fixed Assets Management

An asset's state determines which fields are editable.

Editable fields by asset state (Yes=Editable, No=Not editable)
	Ready for review	In service	Disposed
Asset ID	No	No	No
Asset name	Yes	Yes	Yes
Serial number	Yes	Yes	Yes
Asset tag	Yes	Yes	Yes
Status	Yes	Yes	Yes
State	Yes, by placing in service.	Yes, by placing back in review or disposing.	Yes, by placing back in service.
Acquisition date	Yes, for day and month only, not year.	No	No
In-service date	N/A	No Consider placing the asset back in review and then in service again to change the date.	No
Depreciate	Yes	No	No
Quantity	Yes	No	No
Asset cost	Yes, if the asset was not created from an AP purchase invoice or purchasing transaction.	No	No
Salvage value	Yes	No	No
Asset type	Yes	Yes	Yes
Parent asset	Yes	Yes	Yes
Description	Yes	Yes	Yes
Notes	Yes	Yes	Yes
Attachment	Yes	Yes	Yes
Source	Yes, if you edit the source AP purchase invoice.	Yes, if you edit the source AP purchase invoice.	Yes, if you edit the source AP purchase invoice.
Source line no.	Yes, if you edit the source AP purchase invoice.	Yes, if you edit the source AP purchase invoice.	Yes, if you edit the source AP purchase invoice.
Asset classification	Yes, if the asset was not created from an AP purchase invoice or purchasing transaction.	No	No
Asset GL account	Yes, if the asset was not created from an AP purchase invoice or purchasing transaction.	No	No
Accumulated depreciation GL account	Yes	No	No
Depreciation expense GL account	Yes	No	No
Disposal GL account	Yes	Yes	Yes
Depreciation rule ID	No	No	No
Depreciation method	Yes	No	No
Depreciation rate	Yes	No	No
Journal posting rule	Yes	No	No
Useful life	Yes	No	No
Useful life units	Yes, by editing the journal posting rule.	No	No
Convention	Yes, by editing the journal posting rule.	No	No
Journal ID	Yes, by editing the journal posting rule.	No	No
Book ID	Yes, by editing the journal posting rule.	No	No
Allocation	Yes	Yes	No
Dimensions	Yes To change the location to a different entity, transfer the asset.	Yes To change the location to a different entity, transfer the asset.	No
User-defined dimensions	Yes	Yes	No
Custom fields	Yes	Yes	Yes