Turn on the AP integration for Fixed Assets Management

Turn on Create assets from AP purchase invoices to allow users to generate assets automatically from Accounts Payable AP purchase invoices. This feature streamlines data entry by creating assets at the time of their acquisition, eliminating the need for redundant data entry. After there are assets created from AP purchase invoices, you cannot turn off this feature. If the assets have not started to depreciate yet, then you can delete the AP purchase invoices to remove the assets, and then turn off this feature.

Here's how it works:

  • Sage Intacct checks each AP purchase invoice line to see if the account matches an Asset or CIP GL account in an asset classification.

  • If there's a match, you specify the number of assets to create and provide a name for them on that line.

  • When the AP purchase invoice posts, it generates the assets in the Ready for review or Construction in progress state. You can then review the assets and add details.

  • Each asset includes a link back to the originating AP purchase invoice in the Source field.

  • If you create a single asset, it's automatically tagged as a dimension on the AP purchase invoice line and in the posted journal entry.

If you enable the AP integration but not the Purchasing integration, you might receive the following error when creating a purchasing transaction that posts to AP: "Enter a 'Name of acquired asset' for line number". To avoid this error, do not use items associated with asset classifications in your purchasing transactions. An item is associated with an asset classification through its GL group, which is mapped to a GL account in your transaction definition’s posting configuration. Ensure that this GL account does not match an Asset GL account in an asset classification.

Before you begin

Turn on the AP integration

Subscription Fixed Assets Management

Administration
Regional availability

All regions

User type Business user with admin privileges
Permissions

Administration

  • Application subscriptions: Configure
  1. Go to Fixed Assets Management > Setup > Configuration.
  2. Select Edit.
  3. In the Sage Intacct app integrations section, select Create assets from AP purchase invoices.
  4. Select Save.

Next step: Create assets from AP purchase invoices