Add an entity to your company

Some Intacct companies have only a single entity, which represents one legal entity. For example, if your company conducts business in a single currency with one tax entity, you probably would have defined one entity for your Intacct company.

Consider defining more entities if your company has more than one legal entity or transacts in multiple currencies and tax jurisdictions.

Having a top level enables you to add entities to your company, which gives you greater flexibility for your growing business needs.

A company that started with a single entity and has later grown might be a good candidate for another entity.

It's simple to add a new entity to your company. Doing so can incur an extra charge.

More about entities

Choose a meaningful name for the entity that enables users to differentiate this entity from others. For example, if the entity represents a legal entity in California, consider naming the entity California. The entity name and ID are visible from the entity dropdown menu at the top of the page in Intacct.

Elimination entities

Companies that use Domestic or Consolidation often create more entities, called elimination entities, to perform eliminations on consolidation books. These entities serve only to contain the amounts eliminated due to inter-entity transactions. You cannot access or switch to elimination entities.

If your company uses Global or Domestic Consolidations, you can designate an entity as an elimination entity. This designation is permanent, and cannot be changed later.

You need one elimination entity for each consolidation book currency. For example, if you have 3 consolidation books all with the same book currency, you only need 1 elimination entity.

For details on elimination entities, see:

• Elimination entities — Global Consolidation
• Elimination accounts — Global Consolidation

Inter-entity transactions

Sage Intacct records inter-entity transactions separately from other types of receivable and payable transactions. An example of an inter-entity transaction is when one entity pays an AP purchase invoice on behalf of another entity. For each entity in your company, you can specify the payable and receivable accounts you want to use for inter-entity transactions.

For details on enabling inter-entity transactions, see Map inter-entity accounts.

New entities and consolidations

If you want to add a new entity to a consolidation book, you can either:

• Add the new entity to an existing consolidation book.

Or:

• Create a new consolidation book.

For more information about consolidation, see Book setup overview — Global Consolidation.

Add an entity

It's a best practice to set up a naming convention for your entity IDs. A clear naming convention makes it easy to find an entity name among location names, and simplifies the adding of entities in future.

A common naming convention is to prefix the letter E to a 3 or 4 digit numerical value. For example, your first entity ID is E100, the second entity ID is E200, and so on.

The entity ID is fixed when you define it, and cannot be changed. You can, however, change the entity name later if needed.

It's also recommended to have a naming convention for entities, usually based on their location. For instance, San Francisco, Los Angeles, and Sacramento locations might all be part of the E100: California entity. In this example, the entity ID is E100, and the entity name is California.

1. Go to Company > Setup > Configuration > Entities.

2. Select Create to add a new entity, or select More actions > Edit next to an existing entity.

3. On the Entity information tab, enter an ID and Name to help users clearly differentiate this entity from others.

   The ID is permanent, and cannot be changed.

4. Enter the federal tax ID for the entity in the Federal ID field to issue a separate 1099 form for each US entity.
5. From the Operating country list, select the country in which the entity operates.
6. For ABN, enter the state or territory ABN for the entity. If you need to use a temporary ABN, you can edit this information later.

7. Enter some or all the other information on this page.

   Learn more about the options on the Entity information tab.

8. Optionally, define holiday schedules on the Holiday schedules tab.

   • Select Add to add a new schedule of holidays. For example, you can set up a 2016 holiday schedule that lists the holidays observed by this entity.
   • To edit an existing holiday schedule, select the Edit icon next to the holiday schedule.
   If you subscribe to Projects, you can prevent timesheet hours from being logged for holidays from Configure Projects.

9. Select Save.

10. Select Done.

1. Go to Company > Setup > Configuration > Entities.

2. On the Entities page, select the Add beside Entities to add a new entity, or select Edit next to an existing entity.

3. On the Entity information tab, enter an ID and Name to help users clearly differentiate this entity from others.

   The ID is permanent, and cannot be changed.

4. To issue a separate 1099 form for each US entity, enter the federal tax ID for the entity in the Federal ID field.
5. From the Operating country list, select the country in which the entity operates.
6. For ABN, enter the state or territory ABN for the entity. If you need to use a temporary ABN, you can edit this information later.
7. Enter some or all the other information on this page.

   Learn more about the options on the Entity information tab.

8. Optionally, define holiday schedules on the Holiday schedules tab.
   • Select Add to add a new schedule of holidays. For example, you can set up a 2016 holiday schedule that lists the holidays observed by this entity.
   • To edit an existing holiday schedule, select the Edit icon next to the holiday schedule.
   If you subscribe to Projects, you can prevent timesheet hours from being logged for holidays from Configure Projects.
9. From the Status dropdown list, select Active.

Next: Proceed to Set the base currency for an entity, if you want to use a different base currency in your new entity.