Enhanced interface

Field descriptions: Departments

Subscription	Company
Regional availability	All regions
User type	Business, Employee, Approval
Permissions	View, Add, and Edit Departments

The following table describes each item on the Department information page.

Department information field descriptions
Field	Description
ID	A unique ID code for the department. Best practices for creating identifiers An ID enables your company to keep track of a specific type of information, such as GL account, department, location, item, project, class, transaction, supplier, and customer. You can create IDs by adding them on the fly or by having the system automatically add them from a preset numbering scheme. Whichever method you choose, we recommend against using leading zeros as part of an ID. IDs with leading zeros can cause errors when you import information into your company from Excel because Excel removes the leading zeros. Best practice: Use a character as a prefix to your ID; for example C0001 for a customer ID. Workaround: if you must use leading zeros in IDs, convert the column of ID numbers to text format in Excel before importing the file content. Excel won't remove the leading zeros when you save the file. Remember to do this every time you use a template to import information that requires IDs. Once you enter and save an ID, you can't change it.
Department name	Name of the department.
Parent ID	ID of the parent department. Select a parent department by selecting the dropdown list to create a department hierarchy. Example: Sales Division is the parent department. Outside Sales Group and Sales Support are each a child department of the Sales Division. Child departments appear below the parent in the Departments list.
Parent - Name	The name of the parent department. For example, the parent ID might be numerical like 120, with the name of the parent being Sales.
Manager	Name of the manager for the department. Select the dropdown list to select a manager from the Employees list. If no names appear in this list, you need to add them by selecting Reports > Setup > Dimensions > Employees. If you want department managers to approve all their employees' purchase requests, you must select a manager. Otherwise, you can leave this box blank.
Department title	Appears only if Enable department and location titles is selected on the Configure General Ledger page. To save time, you can run a financial report or other general ledger report for a group of entities/locations or departments and have Intacct automatically split the report into multiple individual reports. In this case, the report header for the "individual report" displays the name of the department, entity, or location, plus any title text you enter here, instead of the company name. For example, a location title might provide additional information that you want to display on reports, such as the address and manager name. San Jose office 111 Post Street Managed by: Karla Grace You can enter up to 5 lines, with a maximum of 50 characters per line.
Status	Options: Active, Inactive, Active non-posting. The default status is Active. If you're no longer using the department and don't want it to appear on lists, select Inactive. The department information remains in your system, but it will not display in any department lists. You can display these inactive departments later by selecting the Include inactive checkbox on the list. Active non-posting prevents transactions from being posted to this department member but allows posting transactions to child members. Active non-posting is helpful with reporting.
Department title	To save time, you can run a financial or General Ledger report for a group of entities, locations, or departments and have Intacct automatically split the report into individual reports for each dimension. In this case, the report header for the individual report displays the name of the department, entity, or location, plus any title text you enter here, instead of the company name. For example, when creating a department, you can add the name of the manager: Managed by: Karla Grace You can enter up to 5 lines, with a maximum of 50 characters per line.