Enhanced interface

Approve an AP purchase invoice in Accounts Payable

Approve an AP purchase invoice before it can be selected for payment. Depending on your approval policy, AP purchase invoices might require approval from multiple approvers. You need permission to approve AP purchase invoices.

Subscription	Accounts Payable configured for AP purchase invoice approvals.
User type	Business, Employee, Project Manager, Warehouse
Permissions	Approve AP purchase invoices: List AP purchase invoice approval levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	AP purchase invoice approvals are only available for AP purchase invoices and recurring AP purchase invoices created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some AP purchase invoice details during approval.

Go to Accounts Payable > All > AP purchase invoices > Approve AP purchase invoices.

Top-level companies only see AP purchase invoices created at the top level. To view AP purchase invoices created at the entity level, select Include private.
Filter the list to find the AP purchase invoice.
Select Approve next to the appropriate AP purchase invoice.
Optionally, enter a Comment.
Select Approve.

If additional approvals are required, the AP purchase invoice moves to the next approver and its status changes to Partially approved. To see where an AP purchase invoice is in the approval process, view the History tab.

After final approval, the AP purchase invoice becomes available for payment on the Pay AP purchase invoices page.