View AP purchase invoices

View and manage AP purchase invoices from the AP purchase invoices list in Accounts Payable. From there, you can drill down into AP purchase invoice details, where you can view the transaction history and see how it posted to the General Ledger.

1. Go to Accounts Payable > All > AP purchase invoices.

   When you access the list from the top level, you initially only see records created at the top level. To see records created within entities, select Filters and then select Include entity records. Select Apply to update the filter.

   The State column shows where the AP purchase invoice is within the workflow. Learn more about AP purchase invoice states.

2. What actions can I take from the AP purchase invoices list?

   From the AP purchase invoices list, you can do the following:

   • Sort and filter AP purchase invoices

   • Import from a CSV file

   • Export a list

   • Print a copy of an AP purchase invoice

   • Delete or reverse a AP purchase invoice (depending on your configuration)

   • Recall an AP purchase invoice that was submitted for approval

   • Edit or view an AP purchase invoice

3. Filter the list to find specific AP purchase invoices.

   You can use simple filters at the top of each column, advanced filters, or create a custom view.

4. To view AP purchase invoice details alongside the list, select the split view icon, then select the AP purchase invoice row.

5. To drill down into AP purchase invoice details from list view, select the AP purchase invoice number.

   View the attachment side-by-side with AP purchase invoice details

   To view a AP purchase invoice attachment alongside AP purchase invoice details, customize your user preferences to enable Personalize split view. Select both Enable split view and Show split view on page load.

   Split view is available when the following criteria is met:

   • The AP purchase invoice has a single attachment.
   • The attached file is a PDF, JPG, or PNG file.

6. Select the tab containing the information you want to view.

   Content of tabs in AP purchase invoice detail

   Tab	Description
   Transaction	View AP purchase invoice information, drill down into supplier details, and open attachments.
   Posting details	See how the AP purchase invoice posted to the General Ledger, provided the AP purchase invoice state is posted or paid. Posting details show for accrual books only and do not appear for all transactions. See View GL posting details—Accounts Payable for more details.
   History details	View the creation, modification, and approval history of the AP purchase invoice.

   Learn more about AP purchase invoices page .

1. Go to Accounts Payable > All > AP purchase invoices.

   If you're viewing payments from a top level company, you only see AP purchase invoices created at the top level. To view transactions created at the entity level, select Include private.

   The State column shows where the AP purchase invoice is within the workflow. Learn more about AP purchase invoice states.

2. What actions can I take from the AP purchase invoices list?

   From the AP purchase invoices list, you can do the following:

   • Sort and filter AP purchase invoices

   • Import from a CSV file

   • Export a list

   • Print a copy of an AP purchase invoice

   • Delete or reverse a AP purchase invoice (depending on your configuration)

   • Recall an AP purchase invoice that was submitted for approval

   • Edit or view an AP purchase invoice

3. Filter the list to find specific AP purchase invoices.

   You can use simple filters at the top of each column, advanced filters, or create a custom view. If you create a custom view, you can add additional fields and arrange them to suit your preference.

4. Select View next to an AP purchase invoice to see details.

   View the attachment side-by-side with AP purchase invoice details

   To view a AP purchase invoice attachment alongside AP purchase invoice details, customize your user preferences to enable Personalize split view. Select both Enable split view and Show split view on page load.

   Split view is available when the following criteria are met:

   • The AP purchase invoice has a single attachment.
   • The attached file is a PDF, JPG, or PNG file.

   • Select the Transaction tab to view AP purchase invoice information, drill down into supplier details, and open attachments.

     See AP purchase invoices page for more information about each field.

   • Select the Posting details tab to see how the AP purchase invoice posted to the General Ledger, provided the AP purchase invoice state is posted or paid.

     Posting details show for accrual books only and do not appear for all transactions. See View GL posting details—Accounts Payable for more details.

   • Select the History details tab to view the creation, modification, and approval history of the AP purchase invoice.