Assign or change Accounts Payable terms

Assign a default AP term to a supplier to use that term automatically for new AP purchase invoices. You can select a different term for an individual AP purchase invoice when you create or edit the AP purchase invoice.

The term selected for an AP purchase invoice determines the following:

The due date
The recommended payment date, if you've set default AP purchase invoice payment parameters for the supplier.
How the AP purchase invoice total is calculated in Pay AP purchase invoices term includes a discount and you pay within the discount period.

Set the default term for a supplier

Assign a term to a supplier to use it as the default for new AP purchase invoices for that supplier. Changing the default term affects AP purchase invoices that you create after you save the change. Existing transactions are not affected.

Subscription	Accounts Payable
User type	Business Employee Project Manager Warehouse
Permissions	Suppliers: List, View, and Edit

Go to Accounts Payable > All > Suppliers.
Find the supplier.
Select Edit at the end of the row.
Select the Payment information tab.
For Term, select the term that you want to use as the default.
If you pay this supplier by cheque, you can select Display the term discount on the cheque stub.
Select Save.

Go to Accounts Payable > All > Suppliers.
Find the supplier.
Select Edit.
Select the Payment information tab.
For Term, select the term that you want to use as the default.
If you pay this supplier by cheque, you can select Display the term discount on the cheque stub.
Select Save.

Change the term on an existing unpaid AP purchase invoice

You can change the term on an existing unpaid AP purchase invoice if the AP purchase invoice originated in Accounts Payable and is in an editable state. For more information about when you can edit a bill, see Edit an unpaid bill.

Changing the term can update the Due date of the AP purchase invoice. If your company uses AP purchase invoice approvals and the AP purchase invoice was previously approved, changing the term sends the AP purchase invoice through the approval process again.

Subscription	Accounts Payable
User type	Business
Permissions	AP purchase invoices: List, View, Edit

Go to Accounts Payable > All > AP purchase invoices.
Find the AP purchase invoice that you want to edit.
Select Edit at the end of the row.
For Term, select a different term.
The Due date updates based on the selected term.
Select Post or Submit.

Go to Accounts Payable > All > AP purchase invoices.
Find the AP purchase invoice that you want to edit.
Select Edit.
For Term, select a different term.
The Due date updates based on the selected term.
Select Post or Submit.