Create a charge payoff
To pay off your credit card transactions, create a charge payoff. Creating a charge payoff creates an Accounts Payable AP purchase invoice containing the credit card transactions that you can then pay on the Pay AP purchase invoices page. The resulting AP purchase invoice contains amounts in the same base currency as the credit card.
After you create a charge payoff, negative line items or transactions within a credit card transaction become credits to apply on the Pay AP purchase invoices page.
For multi-entity companies using multiple base currencies, create charge payoffs at the entity level. The charge payoff is recorded in the entity's base currency.
If your credit card has expired, it will not appear in any dropdown lists. Update the expiration date to view and select your credit card in dropdowns.
Learn how to update the expiration date.
| Subscription |
Cash Management |
|---|---|
| User type |
Business Employee |
| Permissions |
Charge payoffs: Add |
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Go to Cash Management > All > Credit card and select Add (circle) next to Charge payoffs.
- Select the Credit card.
- Enter the Charge payoff date.
This date becomes the bill date.
- Enter a filter.
Filter by the Date range in which transactions were entered into Intacct or by the Transaction currency.
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Select Apply filters.
- Select the transactions to payoff.
- Enter the Charge payoff date.
This becomes the date for the resulting AP purchase invoice.
- To identify the AP purchase invoice, enter a Reference number and a Description.
These fields appear on the AP purchase invoice.
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Select Post.
Next step: The charge payoff is posted to the General Ledger and an Accounts Payable AP purchase invoice is created. Pay the resulting AP purchase invoice on the Pay AP purchase invoices page. View the AP purchase invoice on the AP purchase invoices list or by viewing the charge payoff and selecting AP purchase invoice number.
