About manual payments

Sometimes you need to step outside the normal Accounts Payable workflow and make a one-off payment outside your company. When you create a manual payment, Sage Intacct automatically creates a corresponding AP purchase invoice. If you use Credit card as a payment method, Intacct creates a corresponding credit card transaction.

Negative line item amounts are not supported by manual payments. Instead, record your payment by creating an AP purchase invoice in Accounts Payable. Then, pay it on the Pay AP purchase invoices page.

If you already have an AP purchase invoice entered in Intacct, use the Record transfer feature to record an associated payment made outside Sage Intacct.

You can use manual payments in the following scenarios:

  • You received an AP purchase invoice, or there's no AP purchase invoice entered in Intacct and you need to print a cheque or record a payment.
  • You unexpectedly received a COD package and paid the delivery person with a hand-written cheque.
  • You transferred funds from your bank to pay the utility company.
  • A supplier called you about an overdue AP purchase invoice that you never received, and you paid the AP purchase invoice over the phone with a credit card.