Pay Construction AP purchase invoices

Pay Construction bills in Accounts Payable, using the joint check payment method on the Pay AP purchase invoices page. To make an AP purchase invoice available for payment using joint cheques, add joint payees to the AP purchase invoice.

About paying with the Joint cheque payment method

• Payment method: Ensure the payment method is set to Joint cheque. If you select an AP purchase invoice with joint payees without choosing the Joint cheque payment method, the amount is paid to the primary supplier only.
• One request per AP purchase invoice: Payments using the Joint cheque payment method generate one payment request per AP purchase invoice and these payments cannot be merged in the outbox.
• Credits and discounts: These cannot be applied to joint payments but can be applied to payments made to the primary supplier alone.
• Enter amounts through Payee details or Payee line details: Amounts that you enter in the Amount to pay field on Pay AP purchase invoices, instead of drilling down into Payee details or Payee line details, are made to the primary supplier only.

  This applies only to amounts that you enter directly, as opposed to the total that Intacct calculates based on your entries in Payee details and Payee line details.

  Adjusting the Amount to Pay on the Pay Bills page overrides joint payee settings and assigns the amount to the primary supplier only.

Add joint payees to an AP purchase invoice

1. Create an AP purchase invoice for the primary supplier.

   Learn how to create an AP purchase invoice.

2. Save the AP purchase invoice as a draft or post it.
   If your company uses AP purchase invoice approvals, save the AP purchase invoice as a draft. Then, submit it after you add the joint payees. Otherwise, the AP purchase invoice will go through approval twice: first when you create it, and a second time when you add the joint payees.
3. On the AP purchase invoices list, select Edit next to the AP purchase invoice.
4. Select the Joint payee tab.

   If you do not see the Joint payee tab, this means that the Joint cheque payment method is not enabled for your company. Learn how to enable joint cheques.

5. For Joint payee, enter the name of the secondary payee that you want to appear on the cheque, alongside the supplier.
6. Optionally, if the default Joint payee print as value does not match your needs, enter a new value.

   Joint payee print as shows the payee that is printed on the cheque you pay the AP purchase invoice. The default print as format is <supplier> AND <joint payee>.

7. To issue additional cheques to other joint payees when you pay the AP purchase invoice in the future, enter each Joint payee on a new line.

   Later, when you pay the AP purchase invoice, you'll enter the amount to pay each joint payee, either at the AP purchase invoice level or the line level.

8. Select Submit, Post, or Draft.

Pay an AP purchase invoice using joint cheques

1. Go to Accounts Payable > All > Pay AP purchase invoices.
2. Apply a filter to load AP purchase invoices

   Unless your company is configured to display all ready-to-pay AP purchase invoices, you need to apply a filter to load AP purchase invoices to pay.

   When viewing the Pay AP purchase invoices page from the entity level, the list only displays AP purchase invoices created at the entity level. To include AP purchase invoices created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option. Learn more about creating filters for multi-entity companies.
3. Select Joint checks as the Payment method.

   Sage Intacct filters the list of AP purchase invoices to show only the ones that are set up with joint payees.

4. Select the remaining payment information, such as Bank, Currency, Exchange rate type, and Payment date.
5. Select the AP purchase invoice you want to pay.
6. To assign payment amounts at the AP purchase invoice level:
   1. Select Payee details next to the AP purchase invoice.
   2. Enter the Amount to pay for each joint payee that you want to issue payment to.

      Line 1, which shows no joint payee, is paid to the supplier alone.

      Payments that you make based on the total AP purchase invoice amount, instead of at the line level, are distributed across line items in order.
7. To assign payment amounts at the line level:
1. Select Line details next to the AP purchase invoice.
2. Select Payee line details next to the line you want to pay.

   The Payee line details page lists the joint payees that you set up for this AP purchase invoice.

3. For each joint payee that you want to pay, enter the Amount to pay for this line only.

   Line 1, which shows no joint payee, is paid to the supplier alone.

4. Select Save to return to AP purchase invoice details.

   To make payment to a joint payee on another line, select Payee line details for that line and repeat the process.

8. Select Save to return to Pay AP purchase invoices.
   The amounts you assigned to joint payees at the line level or AP purchase invoice level are summarized upstream. Editing an upstream amount removes the detail that you entered on the payee line detail or payee details and assigns the pay amount only to the primary supplier.
9. Select Pay now or Add to outbox.

Intacct generates a payment request for each joint payment or supplier payment that you specified. Joint payments cannot be merged in the outbox.

Next step: After the payment requests are approved, print the cheques.