Manage schedules in bulk—Contracts

Action

Select the type of action that you want to perform. The results list will display only items to which the selected action applies. The options are:

• Post: Post revenue or expense recognition for contract lines.

• Clear: Clear revenue or expense recognition for contract lines.

• Hold: Hold billing, revenue, or expense schedules for contract lines.

• Resume: Resume billing, revenue, or expense schedules for contract lines.

• Deliver: Deliver contract lines.

Select the calendar icon and then select the date on or before which contains the schedules or contract lines you want to view or the percent complete schedules you want to update.

In most scenarios for contract lines associated with projects, Intacct will use the As of date for the Scheduled posting date for project revenue. See Scheduled posting dates for more information.

Schedule type: Revenue and Expense

This field is only applicable to the Post and Clear actions.

Filters the list by revenue schedules or expense schedules. Revenue is selected by default.

Journal: Journal 1 and Journal 2

This field is only applicable to the Post and Clear actions.

Indicates to which journal the revenue or expenses will be posted cleared. Depending on your Contracts configuration, you might use one or two sets of journals. If you are using two sets, you can only post to one set of journals at a time.

Your field labels for Journal 1 and Journal 2 will display the journal symbols selected in the Configure Contracts page for Revenue journal 1 and Revenue journal 2.

Customer or customer group

Contract or contract group

Location or location group

Department or department group

Class or class group

Item or item group

Project or project group

Task or task group

Employee or employee group

Filters the list of results to display only lines pertaining to the selected dimension or dimension groups. Each dropdown list contains a combination of dimensions and dimension groups.

To quickly select the desired dimension or dimension group, enter the first few characters of the desired dimension or dimension group in a filter field. Intacct limits the display to only those dimensions or dimension groups that match the criteria.

Filters the list of results to display only items associated with the selected transaction currency.

Only applicable if your company uses multi-currency transactions.

Choose one of the following options:

• Use scheduled posting date: Intacct will post revenue or expenses for all selected rows on the Scheduled posting date from each contract line's revenue or expense schedule. Learn more About Scheduled posting dates.
• Specify posting date: Intacct will post revenue or expenses for all selected rows on the date you enter in the Posting date field.

You only need to specify a date in this field if you select Specify posting date in the Posting options. This will be the actual date the selected revenue or expense lines will post.

For example, say that a revenue schedule row is scheduled to post on 11/30/2022. You select Specify posting date, enter 11/27/2022 in the Posting date field, and select Post. The revenue schedule for the selected row will show 11/30/2022 as the Scheduled posting date and 11/27/2022 as the Actual posting date.

Select one or more of the following contract schedule types to place on hold:

• Billing schedules
• Revenue schedules
• Expense schedules

Hold date

The date on which the hold takes effect for the selected contract schedules.

Hold memo

Optionally enter any comments regarding the hold. These comments will be applied to all selected schedules when you select Hold.

Schedules to resume

Select one or more of the following contract schedules to resume:

• Billing schedules
• Revenue schedules
• Expense schedules

Memo

Optionally enter any comments regarding the resumption of the schedule. These comments will be applied to all selected schedules when you select Resume.

Specifies what Intacct should do with revenue that was scheduled to post while the schedule was on hold. This field is only applicable for revenue templates where the Recognition method = Straight line or Daily rate.

Options are:

• Use template default: Uses the Revenue adjustment option selected on the associated revenue template.

• Catch-up: One time: Sets the Scheduled posting date for all revenue that was scheduled prior to the Resume date to the Resume date.
• Catch-up: Distributed: Recalculates the revenue schedule term using the Resume date as the start date and spreads the total revenue amount across the shortened schedule so that any periods skipped during the hold are eventually caught up.
• Walk forward: Regenerates the revenue schedule as of the Resume date and pushes the end date out to the date that is equal to the number of days from the original revenue template Start date to the Resume date. Intacct prorates any partial periods. The whole period amount remains equal to the originally scheduled whole period amount.

Delivery date

Select the applicable Delivery date, which is when the contract line's Delivery status will be set to "Delivered"

The Delivery date field is not updated on the record until you select an entry and execute Deliver.

The contract line number associated with the contract schedule.

Select the link in this field to display the contract line in a popup window.

The expense line number associated with the expense schedule.

Select the link in this field to display the expense line in a popup window.

For revenue schedules: The total flat/fixed amount for the contract line expressed in the transaction currency. Select the link in this column to display the contract line in a popup window.

For expense schedules: The total expense schedule amount expressed in the transaction currency. Select the link in this column to display the expense line in a popup window.

Options are:

• Delivered: the contract line's recognition event has occurred
• Undelivered: the contract line's recognition event has not occurred

This field only applies if your company is using event-based recognition.

The Effective date selected when the contract line's Delivery status was set to "Delivered". If the item's default status = "Delivered", this date is equal to the contract line start date.

This field only applies if your company is using event-based recognition.

The status of the associated schedule.

For revenue schedules

Displays one of the following:

• Completed: all revenue for this schedule has been recognized.
• Draft: the contract line's state is Draft. Revenue cannot be recognized until the contract line is posted.
• Estimate revalued: only applicable to Project time contract lines. The Revalue estimation function was used to either close out or revise the remaining Unbilled balances for the project.
• In progress: revenue for this schedule is available to be recognized.
• On hold: only applicable to termed contracts. Revenue for this schedule cannot be recognized until the revenue schedule is resumed.
• Pending delivery: only applicable to termed contracts. The contract line's Delivery status is "Undelivered".
• Pending delivery of all items: only applicable to termed contracts. The contract line's Revenue recognition deferral status = "Defer revenue until all items are delivered". This indicates that this revenue schedule will not start until all contract lines in the contract have Delivery status = "Delivered".
• Terminated: the contract line was canceled.

There is additional status of Renewal forecast that is only applicable to report data and never displays in the user interface.

For expense schedules

Displays one of the following:

• Completed: all expense amounts for this schedule have been recognized.
• Draft: expense amounts for this schedule can't be recognized until the expense is posted. Learn how to post a draft expense.
• In progress: expense amounts for this schedule are available to be recognized.
• On hold: expense amounts for this schedule can't be recognized until the expense schedule is resumed. Learn how to resume an expense schedule.
• Terminated: the associated expense was canceled. Learn more about canceled expenses.

Shows the daily rate for revenue schedules that use the Daily Rate recognition method.

For percent complete recognition when the GL posting date occurs later than a source record used to calculate percent complete recognition, it may show "The scheduled posting date is the GL posting date. The source used to calculate the percentage of completion was created prior to the GL posting date on <date>.

Dates displayed in this field use YYYY/MM/DD format.

The contract line number. Select the link in this field to display the associated contract in a popup window.

The total flat/fixed amount for the contract line expressed in the transaction currency. Select the link in this column to display the contract line in a popup window.

Options are:

• Delivered: the contract line's recognition event has occurred
• Undelivered: the contract line's recognition event has not occurred

This field only applies if your company is using event-based recognition.

The Effective date selected when the contract line's Delivery status was set to "Delivered". If the item's default status = "Delivered", this date is equal to the contract line start date.

This field only applies if your company is using event-based recognition.