Enhanced interface

Editable fields by asset state—Fixed Assets Management

An asset’s state determines which fields you can edit. Fields marked Yes are editable, and fields marked No are not editable.

Editable fields by asset state (Yes=Editable, No=Not editable)
	Construction in progress	Ready for review	In service	Disposed
Asset ID	No	No	No	No
Asset name	Yes	Yes	Yes	Yes
Status	Yes	Yes	Yes	Yes
Serial number	Yes	Yes	Yes	Yes
CIP asset	No	No	No	No
State	Yes (indirectly) Capitalize the asset	Yes (indirectly) Place the asset in service	Yes (indirectly) Place the asset back in review Dispose of the asset fully	Yes (indirectly) Place the asset back in service
Acquisition date	No	Yes (with restrictions) Only the day and month are editable.	No	No
In-service date	N/A	N/A	No As a workaround, place the asset back in review and then in service again to change the date.	No
Depreciate	No	Yes	No	No
Quantity	No	Yes	No	No
Asset cost	Yes (indirectly) Add costs to a CIP asset	Yes (with restrictions) Not editable if the asset was created from an AP purchase invoice or purchasing transaction, or was adjusted. As a workaround, adjust the asset.	Yes (indirectly) Adjust the asset	No
Salvage value	No	Yes	No	No
Asset type	Yes	Yes	Yes	Yes
Parent asset	Yes	Yes	Yes	Yes
Description	Yes	Yes	Yes	Yes
Notes	Yes	Yes	Yes	Yes
Attachment	Yes	Yes	Yes	Yes
Asset tag	No	Yes	Yes	Yes
Source	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice
Source line no.	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice
Asset classification	Yes (with restrictions) Not editable if the asset was created from an AP purchase invoice or purchasing transaction.	Yes (with restrictions) Not editable if the asset was created from an AP purchase invoice or purchasing transaction, was capitalized, or was adjusted.	No	No
CIP GL account	Yes (with restrictions) Not editable if the asset was created from an AP purchase invoice or purchasing transaction.	No	No	No
Asset GL account	Yes	Yes (with restrictions) Not editable if the asset was created from an AP purchase invoice or purchasing transaction, or was adjusted.	No	No
Accumulated depreciation GL account	Yes	Yes	No	No
Depreciation expense GL account	Yes	Yes	No	No
Disposal GL account	Yes	Yes	Yes	No
Provision derogatory GL account	Yes	Yes	No	No
Accumulated provision derogatory GL account	Yes	Yes	No	No
Reversal derogatory GL account	Yes	Yes	No	No
Depreciation rule ID	No	No	No	No
Depreciation method	No	Yes	No	No
Depreciation rate	No	Yes	No	No
Journal posting rule	No	Yes	No	No
Useful life	No	Yes	No	No
Useful life units	Yes (indirectly) Edit the journal posting rule	Yes (indirectly) Edit the journal posting rule	No	No
Convention	Yes (indirectly) Edit the journal posting rule	Yes (indirectly) Edit the journal posting rule	No	No
Journal ID	Yes (indirectly) Edit the journal posting rule	Yes (indirectly) Edit the journal posting rule	No	No
Book ID	Yes (indirectly) Edit the journal posting rule	Yes (indirectly) Edit the journal posting rule	No	No
Allocation	Yes	Yes	Yes	No
Dimensions	Yes	Yes To change the location to a different entity, transfer the asset.	Yes To change the location to a different entity, transfer the asset.	No
User-defined dimensions	Yes	Yes	Yes	No
Custom fields	Yes	Yes	Yes	Yes