Field descriptions: Asset classification page—Fixed Assets Management

Enter a unique identifier for the Asset classification. As a best practice, avoid leading zeros. Use letters to prefix your ID, for example: CE-001 for Computer Equipment or FF-001 for Furniture and Fixtures.

The ID can only include letters, numbers, underscores, periods, spaces, forward slashes, and hyphens. Also, it cannot have leading, trailing, or consecutive hyphens.

The Classification ID appears alongside the Classification name in lists across your company. After you save, this field cannot be edited.

Enter a name for the Asset classification. For example, Computer equipment, Furniture and fixtures, or Buildings.

The Classification name appears alongside the ID in lists across your company.

The default status is Active. An Active status means that the classification appears in lists and is available to use. If you are no longer using a classification and want to hide it from lists, set the status to Inactive.

This field only applies to CIP assets. The General Ledger account used to track costs for assets in the Construction in Progress state. When the asset is capitalized, amounts are transferred from this account to the Asset GL account. You can use the same CIP GL account across multiple classifications.

The CIP GL account must meet the following requirements:

• Not the same as any Asset GL account across classifications

• Not a statistical account

• Not linked to a bank account or credit card

• Has an active status

This field is available only when CIP is enabled in Fixed Assets Management Configuration.

The General Ledger account where transactions involving asset cost and disposal are recorded as debits and credits. For example, Buildings, Computer Equipment, or Vehicles accounts.

The Asset GL account must meet the following requirements:

• Not the same as the Accumulated depreciation or Depreciation expense GL accounts

• Not a statistical account

• Not linked to a bank account or credit card

• Has an active status

The General Ledger account where depreciation transactions are recorded as credits. It offsets the Depreciation expense GL account.

The Accumulated depreciation GL account must meet the following requirements:

• Not the same as the Asset or Depreciation expense GL accounts

• Not a statistical account

• Not linked to a bank account or credit card

• Has an active status

For non-depreciable asset classifications, leave this field blank.

The General Ledger account where depreciation transactions are recorded as debits.

The Depreciation expense GL account must meet the following requirements:

• Not the same as the Asset or Depreciation expense GL accounts

• Not a statistical account

• Not linked to a bank account or credit card

• Has an active status

For non-depreciable asset classifications, leave this field blank.

The General Ledger account where the Sales price is recorded as a debit during asset disposal. Typically, it is a depreciation expense account, a gain and loss account, or some other special disposal account.

Select an active and non-statistical GL account that's not linked to a bank account or credit card.

The General Ledger account used to record derogatory depreciation provisions. This account is credited for the positive difference between declining (fiscal) depreciation and daily (accounting) depreciation. It represents the temporary fiscal advantage recognized for tax purposes while maintaining accounting consistency.

The General Ledger account used to track the cumulative balance of derogatory depreciation provisions. This account represents a regulated provision that's progressively reversed as the difference between fiscal and accounting depreciation decreases over time.

The General Ledger account used to record reversals of derogatory depreciation provisions. Reversals occur when daily (accounting) depreciation exceeds declining (fiscal) depreciation, typically toward the end of the asset’s useful life. These entries progressively reduce the accumulated derogatory provision.

The unique identifier of the depreciation rule. Sage Intacct generates the ID automatically after you save the rule. It is not editable.

The calculation for how an asset's depreciation expense is computed into periods over its useful life.

Supported depreciation methods

Supported depreciation methods and conventions

Depreciation method	Full month convention	Half year convention	Full year convention
Straight line (SL)
Daily (DR)
150% declining balance (150DB)
200% declining balance (200DB)
Custom declining balance with true-up (CDBT)
Custom declining balance without true-up (CDB)
Derogatory (DER)—France

Learn more about depreciation methods.

This field is only applicable to the following depreciation methods:

• Custom declining balance with true-up (CDBT)

• Custom declining balance without true-up (CDB)

It defines the percentage used to calculate how quickly assets depreciate. Valid values are from 1.00 to 100.00.

Select a Journal posting rule.

The Journal posting rule populates the Useful life units, Convention, Journal ID, and Book ID fields from Fixed Assets Management setup. You can only use each journal posting rule once per classification or asset.

Journal posting rules determine which journals the Fixed Assets Management application can post to and how. Each rule contains details about the journal, convention, useful life units, and more. Journal posting rules are used to automatically populate valid information for depreciation rules, saving you time.

The Useful life is an estimate of the expected service life of an asset.

Enter a number for Useful life in months or years. Review the Useful life units field to determine whether the Useful life is entered in months or years. A useful life of up to 1500 months or 125 years is supported.

For the Derogatory depreciation method (France), the useful life cannot be less than 36 months.

The units of useful life of the asset. Sage Intacct supports months or years.

This field is read-only. The Journal posting rule that you select populates this field.

A multiplier applied to the daily rate to determine the accelerated declining (fiscal) depreciation allowed under French tax rules. The value is set by law and is based on the asset’s useful life:

• 1.25 for assets with a useful life of 36 to 48 months

• 1.75 for assets with a useful life of 49 to 72 months

• 2.25 for assets with a useful life of 73 months or more

The convention determines how depreciation is calculated in the first and last periods of an asset's life.

This field is read-only. The Journal posting rule that you select populates this field.

Supported conventions:

• Full month: Assets start to depreciate on the first day of the month that they are placed in service, regardless of the exact in-service date. This does not affect assets that are under the Daily depreciation method, which start to depreciate on the exact in-service date.

• Half year: Assets depreciate for half a period in the first year they are placed in service, regardless of the exact in-service date. The remaining depreciation is applied in an extra period at the end of the asset's life.

• Full year: Assets start to depreciate on the first day of the year that they are placed in service, regardless of the exact in-service date.

The journal where fixed asset transactions are recorded.

This field is read-only. The Journal posting rule that you select populates this field.

The book associated with the journal.

This field is read-only. The Journal posting rule that you select populates this field.