Enhanced interface

Journal Entries list

This list supports the enhanced lists interface. Learn more about using enhanced lists.

The Journal Entries list is the central place to go to work with existing journal entries, or add new ones. From the Journal Entries list on the General Ledger menu, you can:

View your list of journals.
Drill down to view transactions for a particular journal.
Create a new journal entry.
Import journal entries using a .csv file.
Recall an unapproved journal entry.
Take other actions related to journal entries, such as posting a memorized transaction, and more.

You can sort and filter lists to see just the journal entries you want.

To view the Journal Entries page, go to General Ledger > All > Journal entries.

Subscription	General Ledger
Regional availability	All regions
User type	Business user with admin privileges Employee (list only) Approver (list only)
Permissions	Journal Entries: Business user: List, View, Edit, Add, Delete, Reverse Employee: List Approver: List Statistical Journal Entries: Business user: List, View, Edit, Add, Delete, Reverse Employee: List Approver: List

View and edit journal entries

From the Journal Transactions list, you can:

View the list of transactions in a specific journal
Add, edit, delete, or print transactions
See which transactions have been saved as a "draft" or "posted"
Attach supporting documents
View the transactions' History page to see the current state of the transaction
View summaries of transactions that have been posted from a subledger

After a journal entry transaction has been approved and posted, you cannot edit the entry. To make any changes, reverse the transaction or delete it and resubmit it. After the period is closed, you cannot reverse or delete the entry.

To view the Journal Transactions list for a journal:

Go to General Ledger > All > Journal entries.
Find the journal that contains the entries that you want to view.
Select Transactions.

Go to General Ledger > All > Journal entries.
Find the journal that contains the entries that you want to view.
Select View transactions.
Optionally, if you're working in an entity, select Include top-level transactions to view transactions created at the top level for the entity.

View the transaction history

You can view the complete history of a transaction, including the following information:

Date of activity
Action performed
Who performed the action
States the transaction passed through
Any comments

From the Journal Entries list, select Transactions for the journal containing the entry.
Find the transaction in the list.
Select More actions > View at the end of the row.
Go to the History tab.

From the Journal Entries list, select View Transactions for the journal containing the entry.
Optionally, if you're working in an entity, select Include top-level transactions to view transactions created at the top level for the entity.
Find the transaction and select Edit or View.
Go to the History tab.

Create a journal entry

Subscription	General Ledger
Regional availability	All regions
User type	Business
Permissions	Journal Entries: List, View, Edit, Add Statistical Journal Entries: List, View, Edit, Add

There are two ways to create a new journal entry.

Go to General Ledger > All > and select Add (circle) next to Journal entries. Enter the information for the journal entry. See Create a journal entry for more information.
Go to General Ledger > All > Journal Entries and select Add.

Go to General Ledger > All > Journal Entries and select Add.

To create a new journal, go to General Ledger > Setup > Journals, and select Add.

Import journal entries

When you have many journal entries, or journal entries with many line items, you can import journal entries into Intacct with a CSV file.

Importing journal entries can be useful when you regularly have a large number of them to process, such as at the end of the month.

To learn more, see CSV import: General Ledger journal entries.