Enhanced interface

Items list

This list supports the enhanced lists interface. Learn more about using enhanced lists.

The Items list is the central place to work with items. Depending on your permissions and subscriptions, you can perform several functions from the Items list.

In a multi-entity organization, when you are at the top level, you see only those items that were created at the top level. To see items created in the entities, select the Include private checkbox. The items that display are for entities that you have permission to access.

Subscription	Inventory Control, Supplies Inventory, Order Entry, or Purchasing
Regional availability	All regions
User type	Business Employee Project Manager Warehouse
Permissions	Inventory Control, Supplies Inventory, Order Entry, or Purchasing: Items: Add, Edit, Delete, List, View
Restrictions	Employee, Project Manager, and Warehouse users can only List and View items.
Notes	If you’re also subscribed to Contracts or Projects, you can see Items in your menu if you have permissions to Items in Order Entry.

Edit an item

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Find the item that you want to edit.

You might need to use the sort or search functions to find the item.
Select Edit at the end of the row.
On the Item Information page, change the item information on each tab as needed.
Select Save.

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Select Edit next to the item to be changed.

You might need to use the sort or search functions to find the item.
On the Item Information page, change the item information on each tab as needed.
Select Save.

View an item

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Find the item that you want to view.

You might need to use the sort or search functions to find the item.
Select More actions > View at the end of the row.

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Select View next to the applicable item.

You might need to use the sort or search functions to find the item.

The Item Information page appears in read-only mode. However, you can use the buttons at the top of the page if you want to edit, print out, or duplicate the information.

Delete an item

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Find the item that you want to delete.

You might need to use the sort or search functions to find the item.
Select More actions > Delete at the end of the row.

Depending on your user preferences, Intacct might prompt you to confirm the deletion.

Go to Inventory Control, Purchasing, Order Entry, Contracts, or Projects > All > Items.
Select Delete next to the applicable item.

Depending on your user preferences, Intacct might prompt you to confirm the deletion.

What does "Not Owned" mean?

In a multi-entity company, shared records such as customers, suppliers, and other items can be edited only at the top level of a company. Some journal transactions, for example, recurring journal entries created at the top level, are also owned at the top and can't be edited from within an entity.

If you display the list of shared records (customer, supplier, or entry) within an entity, you can see the shared records in the list. However, these will be listed as Not owned by the entity and the Edit option won't appear. Move to the top level, which owns the record, to make any changes.