About the General Ledger report

In the General Ledger report, you can select individual transactions to drill down to their information pages for more details.

For information on terms that may differ in your location, see Terminology across locales.

To access this report, go to General Ledger > All > Reports > General Ledger.

Subscription

General Ledger

Regional availability

All regions

User type

Business, Approval, Employee
Permissions

Run General Ledger report

Who usually needs this report

Anyone who needs to understand the general ledger, balance sheet, or income statement.

Use the General Ledger report to view data in your general ledger accounts. You can adjust the time period, accounts, and other criteria to meet your reporting needs. Normally, this report shows only accounts with balances greater than zero. However, you can choose to include zero-balance accounts as well.

You can:

  • filter the data to include in your report by single account, account range, account group, or multiple accounts
  • include normal general ledger accounts and statistical accounts
  • constrain all these accounts by location and/or department.
  • sort by location and by department within that location to display the corresponding subtotals
  • select the Retain YTD Balances feature to show accumulated balances for IS accounts that close into retained earnings at year-end
  • view the report in detail mode to see the transactions
  • display or hide subtotals

What's in this report?

The default General Ledger Report includes of the following columns:

Report Column Heading Description

Posted date

The date on which the transaction was posted to the GL.

Doc

The document ID.

Memo

If you included text in the description and line-item memo fields when you created a journal entry, Intacct shows the description or memo text. When you enter a description, that text is automatically included as the line-item memo entry, but can be overwritten. A memo is usually a description of the transaction, such as the type of invoice, date, and type of summary.

Department ID

The department number related with the account, for example, 900.

Location ID

The location related with the account, for example, Corp.

JNL

The name of the application from which this transaction was derived, for example, AP.

Curr

The currency in which the transaction was charged or paid.

Transaction amount

The amount of the transaction.

Debit

The charges posted to the account for the selected period.

Credit

The payments posted to the account for the selected period.

Balance

The total amount of the account's balance for the selected period.

You can select any link to drill down to the details.

If you require additional information on the report, customize or create a new financial report to include it.

Depending on your Cash Management configuration, supplier credits and advances can appear as separate line items in the report instead of netting out.