When can I unapply, reverse, or delete an AP debit memo adjustment?

Your options to unapply, delete, or reverse a debit memo adjustment (vendor credit) depend on where the adjustment is in the workflow.

Differences between unapply, delete, and reverse for credits
Action Definition Guidelines
Unapply Remove the credit from a bill and make it available to apply to other bills.

Unapply credits on Posted payments. You can unapply an adjustment as follows:

  • If the credit was applied without a payment, use Unapply.
  • If the credit was applied with a payment, void the payment to unapply the adjustment.
Delete

Remove the debit memo adjustment from Sage Intacct and leave no record.

You can delete an adjustment in the following states:

  • Draft state
  • Posted state and has never been applied to a bill.
    Adjustments that you applied to bills and then later unapplied can only be reversed.
Reverse

Undo the debit memo adjustment and leave a record.

When you reverse the adjustment, the state changes to Reversed. A balancing transaction is added with a state of Reversal.

Reversed credits cannot be applied, edited, or deleted.
  • If the debit memo adjustment is in Posted state, you can reverse it.
  • If the state is Fully applied or Partially applied, you need to unapply the adjustment before reversing it. This might require voiding a payment, if payment was made at the same time that you applied the credit.