Enhanced interface

Approve a bill in Accounts Payable

With bill approvals, business users and employee users with appropriate permissions can approve a bill after it's been created and before it can be selected for payment. Depending on how bill approvals are set up in your company, bills may require approval from multiple users.

Subscription	Accounts Payable configured for bill approvals.
User type	Business, Employee, Project Manager, and Warehouse
Permissions	Approve Bills: List AP Bill Approval Levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	Bill approvals are only available for bills and recurring bills created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some bill details during approval.

Go to Accounts Payable > All > Bills > Approve bills.
Top-level companies only see bills created at the top level. To view bills created at the entity level, select Include private.
Filter the Approve bills list to see only the bills that you want to act on.
For example, enter a value in one of the column headers and press the Enter key on your keyboard.
Select Approve next to the appropriate bill.
Enter a Comment to explain why you are approving the bill.
Select Approve.

If your company is enabled for multiple approvers, the bill moves through the approval process to the next person for approval. The bill state changes to Partially approved. Check where the bill is in the approval flow by selecting the History tab on the Bill information page.

After you fully approve a bill and it's status changes to Approved, it becomes available to select for payment on the Pay bills page.