About managing bills in Accounts Payable

Create, edit, and track vendor bills, record payments, and monitor due dates from the Bills list.

On the Bills list, you can perform the following actions:

View key bill details (date, total, amount paid, amount due)
Track days until due and view overdue status
Save bills as drafts to complete later
Record payments or reclassify bills
Import bills

Multi-entity considerations

In multi-entity shared companies, transaction lists at the entity level include transactions created at the top level that are tagged to your entity. To see transactions created at the top level for your entity, select Include top-level transactions at the top of the list.

For companies with multiple base currencies: For bills at the top level, you must select the base currency, transaction currency, and the location, so that Sage Intacct can determine the appropriate currency. For bills at the entity level, you only need to select the transaction currency.

Differences between Purchasing and Accounts Payable bills

The Purchasing application lets you handle high order volumes, sophisticated workflows, and complex pricing structures.

Purchasing invoices appear as AP bills when the transaction definition is configured to post transactions to Accounts Payable.

Purchasing	Accounts Payable
Uses a workflow-driven procurement process. For example, convert Purchase requisitions to Purchase Orders to Purchase Receipts and then Purchase invoices.	Direct bill entry and payment processing
Item-based entry (quantity, price, units of measure)	GL account-based entry (amounts by account)
Items map to GL accounts through configuration	Users select GL accounts directly
Supports procurement workflows and approvals	Simpler transaction entry without upstream purchasing flow
Price lists, units of measure, price extension.	Manual calculations and data entry.