Enhanced interface

View draft payment request details

View the bills contained within a draft payment request from the outbox. You can also drill down to the bill to view line items and applied credits and, with the proper permissions, edit the bill.

Do you need to add or remove a credit? First remove the draft payment request from the outbox. Then, apply or remove credits on the Pay bills page.

Subscription	Accounts Payable
User type	Business
Permissions	Pay bills: Run

Go to Accounts Payable > All > Bills > Pay bills.
Select Outbox payments.
Find the required payment request, and select Payment request at the end of the line.
To drill down to a bill, in the Bills section, select the link in the Bill no.

The Bill details page appears. Here, with the appropriate permissions, you can edit or reclassify the bill. Select Post or Reclassify to save changes.

To view only bill line items (including any credits per line item), select Line details.
To drill down to an adjustment or an advance which was applied as a vendor credit on the Pay bills page, in the Credits section, select the link in the Reference number column.

Field descriptions

Outbox payments field descriptions
Field	Description
Pay method	The payment method selected for the bills in the payment request, for example, Printed Check. Bank file payments appear as "ACH" under the Payment method column.
Vendor	The vendor to be paid for the bills in the payment request
Status	If a payment request is moved to the outbox, its status is automatically Draft
Currency	The select currency for paying the bills in the payment request.
Amount to pay	The total amount required to pay the payment request, which can include The total amount remaining after applied credits and discounts, if any The total user-entered amount less than the amount due
Bank	The selected bank to be used to process the payment. Select Edit to change the bank as needed.
Payment date	The date you added the request to the outbox. You can select Edit to change the date as needed.
Check no. Document number	If the payment method is printed check, the check number will appear here after you process the payment from the outbox. If the payment method is other than check, for example, ACH, the document number appears here if it's been added.
Memo	You can select Edit to add a description in the memo field of the request

Bills section

Bills section field descriptions
Field	Description
Bill no.	The number entered in the Bill page when the bill was created. You can drill down to view the bill itself from this number.
Currency	The currency you selected for filtering bills for the request
Due date	The due date determined for the bill when it was created. The due date can be based on the term or user entry.
Total billed	The billing amount for each bill in the request
Total due	The amount due for each bill in the request minus any applied credits
Discount applied	The amount of any available discount for the bill
Payment amount	The amount to pay after all credits, discounts, and user-entered amounts (less than the amount due) are applied
Balance	Any amount remaining after the payment amount is calculated. For example, if you entered an Amount to pay in the Pay bills page that is less than the amount due to consume the bill, the balance appears here.

Credits section

This section only appears when there are credits applied to one or more bills in the payment request.

Credits section field descriptions
Field	Description
Credit type	Adjustment or advance.
Reference number	The number entered in the adjustment or advance when the it was created. You can drill down to view the record itself from this number.
Reference bill number	If you selected a bill in the adjustment, the bill number appears here.
Amount	The original amount of the credit
Credits available	Any credit remaining for the adjustment or advance after application to the bills in the payment request
Credits applied	The actual credits applied either manually or automatically.