Enhanced interface

Field descriptions: Posted payments—Accounts Payable

Posted payments list

Buttons and links

Buttons and links field descriptions
Field	Description
Done	Exits the Posted payments list.
Export	Export the current view of the Posted payments list using one of the following file formats: CSV Excel Word PDF
View	Opens the posted payment detail.
Print copy	Generates a PDF with payment details. The address on your payment copy can change based on where you print it from. If you print from Posted payments at the top level, Intacct uses your company address. But if you print from the entity level, it uses the entity's Print entity name as address. If your entity address is different from the address in the company record, select print copy at the same level where you generated the payment.
Void	Voids the payment, unapplies credits that were applied simultaneously, and, where applicable, provides options to reverse the bill.
Unapply	Unapplies credits without reversing them. This appears on credit-only payments, not on credits applied at the same time that a payment was made.

Columns

The following is a description of the options and fields on the Posted payments list page.

Columns field descriptions
Field	Description
Vendor ID	The unique ID of the vendor associated with the payment.
Vendor name	The vendor who received the payment.
Joint payee	For a joint check, this field shows how the check payee will print. This field is visible only when you enable joint checks in your company. The payee for a joint check follows the format of vendor AND joint payee. For example, if the vendor is ABC Renovations and the joint payee is Expert Paving, Joint payee print as appears as ABC Renovations AND Expert Paving.
Payment status	Payment status shows where the payment is within the workflow. Posted payments can have the following Payment statuses: Complete: The payment has been posted and confirmed to the General Ledger Voided: The payment has been voided in the system.
Payment method	The Payment method for the payment. For example you can make a payment with check, ACH, Cash, or EFT. Bank file payments appear as "ACH" under the Payment method column.
Payment provider	This field only applies to companies subscribed to Vendor Payments powered by CSI. The payment provider who processed the payment.
Payment date	The date on which the payment was made.
Payment txn amount	The amount of the transaction in the payment currency. For example, if your entity uses USD as its base currency, but makes a payment from a bank in the United Kingdom, the payment transaction amount would be in GBP. Credits applied independent of a payment show as a 0 amount payment.
Payment currency	The currency in which the payment was made.
Base currency	The base currency of your company.
Payment amount	For companies that transact in a single currency, this is the amount of the payment.

Posted payment page

The following is a description of the options and fields on the Posted payment page.

Payment information tab

Summary header

Summary header field descriptions
Field	Description
Payment method	The payment method for the payment. For example, you can make a payment with check, ACH, Cash, or EFT.
Vendor name	The vendor to which you remitted payment.
Payment status	The status of the posted payment. Complete: The payment has been posted and confirmed to the General Ledger Voided: The payment has been voided in the system.
Payment currency	The currency in which the payment was made.
Payment txn amount	The amount of the transaction in the payment currency. For example, if your entity uses USD as its base currency, but makes a payment from a bank in the United Kingdom, the payment transaction amount would be in GBP.

Overview

Overview field descriptions
Field	Description
Vendor ID	The unique ID of the vendor associated with the payment.
Vendor name	The vendor who received the payment.
Joint payee	For a joint check, this field shows the secondary payee, as specified in the bill.
Joint payee print as	For a joint check, this field shows how the check payee will print. This field is visible only when you enable joint checks in your company. The payee for a joint check follows the format of vendor AND joint payee. For example, if the vendor is ABC Renovations and the joint payee is Expert Paving, Joint payee print as appears as ABC Renovations AND Expert Paving.
Total due vendor	Current total amount due to this vendor, across all entities.
Account	The account ID of the bank account used to make the payment.
Payment date	The date on which the payment was made.
Document/check no	If the payment method is Printed Check and you printed the check, this shows the issued check number. For Record Transfer payments, this is the document number you provide when recording the payment.
Memo	The memo entered on the bill associated with the payment request.
Payment provider	This field only applies to companies subscribed to Vendor Payments powered by CSI. The payment provider who processed the payment.
Base currency	The base currency of your company.
Payment amount	The amount of the payment in your company's base currency.

Bills

Bills field descriptions
Field	Description
Bill no.	The identifying bill number entered on the bill at creation. Select the bill number to view bill details.
Due date	When the payment is due. This is usually determined on the bill.
Rec. Pay date	The Recommended to pay on date specified in the bill, if any.
Total billed	The total amount billed against the payment.
Total due	The remaining total amount due for the bill.
Discounts applied	The total discount available for the bill, if any.
Credits and advances applied	The amount of available credit applied to the bill within the payment request.
Payment amount	The payment amount for this bill, in this payment request.
Total	The total for all transactions in the payment request.

History tab

History tab field descriptions
Field	Description
Vendor name	The vendor who received the payment.
Payment amount	The amount of the payment in your company's base currency.
Payment date	The date the payment request was created. This might be different from the date when the payment was completed.
State	The processing state of the payment with the payment provider.
Extended state	The extended state of the payment with the payment provider.
Description	A brief description of the updated state.
Funding ID	The ID number from the payment provider used to pull funds from the bank account. Multiple payments can share the same Funding ID.
Reference number	The unique number given to ACH and virtual card payments.
Date	The date and time the state was updated.
Action	The action performed on the payment request. Actions include: Submitted: The request submitted for approval. System Approved: Based on your payment approval configuration, the payment request did not require approval. Approved: All required approvers approved payment request. Declined: An approver declined the payment request. Check printed: You printed the associated check. Delivered: You generated the ACH or bank file that included this payment. Confirmed: An action was taken to complete the payment. What does confirmed mean for each payment method? Checks: You confirmed the check payment after printing it. ACH payments: You confirmed and posted the ACH file. If you're using a NACHA-compliant bank file, follow the procedures for bank files. Bank files: You uploaded the Bank file to the portal and confirmed it. Record transfer/EFT: Because you manage these payments outside of Intacct, they are confirmed as soon as the payment request is approved. Credit cards: Because you manage these payments outside of Intacct, they are confirmed as soon as the payment request is approved. Cash: Cash payments are confirmed as soon as the payment request is approved. Email payment notice: An automatic notice of payment was sent to the vendor. Voided: The payment request was voided.
Name	The name of the user who performed the action on the payment.
Date	The date the action occurred.
Comments	Any additional comments to describe the action.

Credits applied tab

Credits applied tab field descriptions
Field	Description
Vendor ID	The unique ID of the vendor associated with the payment.
Vendor name	The vendor to which you remitted payment.
Payment date	The date the payment request was created. This might be different from the date when the payment was completed.

Credits applied

Credits applied field descriptions
Field	Description
Credit no.	The number that Sage Intacct uses to identify the credit. Adjustments: AP adjustment number Advances: Reference number, if provided Negative bills: Bill number.
Reference no.	Reference number for the credit, if one was provided.
Description	The description provided on the credit.
Total credit	The total amount of the credit when first recorded.
Available credit	The amount of credit remaining after this transaction completed.
Credit applied	The amount of credit that was applied to the bill or bills, in this transaction.

Posting details tab

General ledger journals posted and Inter-entity journals posted sections

Posting details tab field descriptions
Field	Description
Book ID	Indicates the reporting book the journal posts into. This book can be either Accrual or Cash, depending on the reporting method set up in the General Ledger.
Journal	The journal into which the transaction posts.
Journal no.	Select to drill down to the Journal Entries page.
Date	The GL posting date.
Type	The type of posting.
Line no.	The line number represents the line in the journal entry that corresponds to the posting entry of the transaction.
Account no.	The account number of the account to which the transaction posted.
Account name	The GL account to which the transaction posted.
Location	The location assigned to the transaction.
Debit amount	The amount debited from the account.
Credit amount	The amount credited to the account.
Txn currency, Debit txn amount, and Credit txn amount	If the company is enabled for multi-currency, these fields show the currency for the transaction and the debit and credit amounts in the transaction currency.
Base currency, Debit base amount, and Credit base amount	If the company is enabled for multi-currency, these fields show the base currency for the entity and the debit and credit amounts in the base currency.
Memo	The memo for the transaction. This memo could be something that clarifies the reason for the transaction.