Create a manual summary—Accounts Payable

Summaries are collections of the same type of transactions, grouped together and posted to the General Ledger using the date determined by your summary frequency. The individual transactions in a summary are processed immediately.

The summary frequency that you select for a transaction type in your configuration determines whether Sage Intacct creates summaries for you automatically. If your Accounts Payable summary frequency for bills, adjustments, or manual payments is set to User-specified, you need to create manual summaries. If your summary frequency is daily, monthly, or once per transaction, Intacct creates the summaries for you automatically.

When you enter a bill, adjustment, or manual payment, and the your summary frequency is User-specified, you can select the summary that you want to add the transaction to. Only open summaries appear in the list for the Summary field. If you do not see the Summary field during data entry, verify that the summary frequency is set to User-specified for that transaction type.

Subscription Accounts Payable
User type Business
Permissions

Summaries: Add, List

Sage Intacct recommends that you configure your Accounts Payable application for automatic summaries (daily or monthly).

The summary date is the date the General Ledger uses to post all transactions within that summary. Therefore, it is important that you don't combine transactions from different time periods within the same summary. Also, note that summaries are posted automatically to the GL once transactions within those summaries are saved. You can edit or delete a bill within a summary at any time before making a payment on that bill.

  1. Go to Accounts Payable > All > Subledger > Summaries.

  2. Select Create.

  3. In Summary title, type a name for the summary.

    Intacct uses this name to identify the summary throughout your Accounts Payable application.

  4. In GL posting date, type or select the date you want the items in this summary to post to the general ledger.

    Intacct autofills the current date, but you can change it.

  5. To deactivate (or close) the summary, select Status, then select Inactive.

    Otherwise, leave Status set to Active.

  6. In Summary type, select the type of items you want this summary to contain:

    • Bill
    • Adjustment
    • Manual payment

  7. Select Save.

    The summary you just created is a manual summary even if the auto-summary feature is on.

  1. Go to Accounts Payable > All > Subledger > Summaries.

  2. Select Add.

  3. In Summary title, type a name for the summary.

    Intacctuses this name to identify the summary throughout your Accounts Payable application.

  4. In GL posting date, type or select the date you want the items in this summary to post to the general ledger.

    Intacctautofills the current date, but you can change it.

  5. To deactivate (or close) the summary, select Status, then select Inactive.

    Otherwise, leave Status set to Active.

  6. In Summary type, select the type of items you want this summary to contain:

    • Bill
    • Adjustment
    • Manual payment

  7. Select Save.

    The summary you just created is a manual summary even if the auto-summary feature is on.

Select a summary name to add items to it for summary processing. For example, after adding Adjustments Summary, select Adjustments Summary to add adjustments.

Field descriptions

The following table describes each item in the Summary information page:

Field Description

Summary title

The name the system uses to refer to the summary.

GL posting date

The date summary items post to the general ledger.

Status

Whether the summary can have items added to it.

Summary type

Options: Bill, Adjustment, Manual payment. This determines the type of transaction that the summary contains.