Assign or apply terms—Accounts Payable

You can apply the terms that you create to a vendor information record or to an individual bill. When you add a term to the vendor information record, all bills entered for that vendor use the term by default. The default term can be overridden for an individual bill.

The term you select for a bill determines the following:

• The Due date
• The Recommended to pay on date, if you set Default bill payment parameters in the vendor record
• How the bill total is calculated in Pay bills, if you define term discount information and then pay the bill during the discount period

Assign a term to an existing vendor

1. Go to Accounts Payable > All > Vendors.

2. Find the vendor that you want to assign a term to.

   If you have many vendors, you can use simple filters, advanced filters, or a custom view to select the terms you want to view.

   You can edit a vendor in the entity in which it was created.

3. Select Edit at the end of the row.

4. Select the Payment information tab.
5. In the Term dropdown, select the term that you want to apply.
6. Optionally, if you pay this vendor by check, you can select Display the term discount on the check stub.
7. Select Save.

1. Go to Accounts Payable > All > Vendors.

   You can edit a vendor in the entity in which it was created.

2. Select Edit next to the vendor that you want to update.

   If you have many vendors, you can use simple filters, advanced filters, or a custom view to select the terms you want to view.

3. Select the Payment information tab.
4. In the Term dropdown, select the term that you want to apply.
5. Optionally, if you pay this vendor by check, you can select Display the term discount on the check stub.
6. Select Save.

Select a term for an existing, unpaid bill

You can apply a term to a new bill when you create it, or you can edit an existing bill to select a new term. To edit terms on an existing bill, the bill must have originated in Accounts Payable and be in an editable state. See Edit an unpaid bill for more information about when you can edit bills.

1. Go to Accounts Payable > All > Bills.

2. Find the bill that you want to edit.

3. Select Edit at the end of the row.

4. In the Term dropdown, make a new selection.

   The Due date updates to reflect the new term.

5. Select Post or Submit.

   If your company uses bill approvals and this bill was previously approved, changing the term sends it back through the approval process.

1. Go to Accounts Payable > All > Bills.

2. Select Edit next to the bill that you want to update.
3. In the Term dropdown, make a new selection.

   The Due date updates to reflect the new term.

4. Select Post or Submit.

   If your company uses bill approvals and this bill was previously approved, changing the term sends it back through the approval process.