Create a vendor type for 1099 vendors

To save time managing 1099 vendors, create a vendor type for 1099 vendors and assign a default 1099 form and box. Then, apply that vendor type to each relevant vendor.

The default 1099 values on the vendor type override any 1099 values defined on the vendor record.

Step 1. Create a vendor type

  1. Go to Accounts Payable > Setup > Vendors and select Add (circle) next to Types.

  2. On the Vendor Type Information page, type the Name of the vendor type.
  3. To make this vendor type subordinate to another type, add or select a Parent Type.
  4. Leave the Status set to Active.

    You can't assign vendors to vendor types that are Inactive.

  5. Select Save.

Step 2. Edit the vendor type and assign it a default 1099 form and box

  1. Go to Accounts Payable > Setup > Vendors > Types.

  2. Find the vendor type you created.
  3. Select Edit at the end of the row.
  4. Select Form 1099.

    A new tab opens with the Form 1099 Information page.

  5. Select the appropriate Form 1099 and default Box.
  6. Select Save then close the tab.
  7. Refresh the Vendor type information page to view your changes.
  8. Select Save.

  1. Go to Accounts Payable > Setup > Vendors > Types.

  2. Find the vendor type you created.
  3. Select Edit next to the Vendor ID.
  4. Select Form 1099.

    A new tab opens with the Form 1099 Information page.

  5. Select the appropriate Form 1099 and default Box.
  6. Select Save then close the tab.
  7. Refresh the Vendor type information page to view your changes.
  8. Select Save.

The next time you open the Vendor type information page, you see the selected form name.

Step 3. Assign the vendor type to a vendor

  1. Go to Accounts Payable > Setup > Vendors.

  2. Find the vendor that you want to update.
  3. Select Edit at the end of the row.
  4. Select the Additional Information tab.
  5. Select the vendor type from the Type ID dropdown menu.
  6. Select Save.

  1. Go to Accounts Payable > Setup > Vendors.

  2. Find the vendor that you want to update.
  3. Select Edit next to the Vendor ID.
  4. Select the Additional Information tab.
  5. Select the vendor type from the Type ID dropdown menu.
  6. Select Save.

Result

If you see a different form listed, it might be because the vendor was already individually assigned a default 1099 form and box before you applied the vendor type. To resolve this, edit the vendor record to remove the overriding form.

After the vendor is associated with the vendor type 1099 form, if you want to change the form, you can either remove the type from the vendor record, or edit the type to change the 1099 form for all associated vendors.