General Ledger permissions
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Related topics
General Ledger permissions control who has access and visibility General Ledger functionality.
When a new feature is added, you typically need to assign permissions to users. This allows you to control access of who can use those new features.
A user's effective permissions can be influenced by other factors, such as their user type, role, and admin privileges. Learn more about user types and permissions.
Role-based permissions
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Go to Company > Admin > Users, roles, and groups > Roles.
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Select Subscriptions next to the role.
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Find the application and select Permissions.
User-based permissions
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Go to Company > Admin > Users, roles, and groups > Users.
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Select Subscriptions.
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Find the application and select Permissions.
At the top of the Activities and lists section and Reports section, there are 3 options that let you quickly configure permissions across that application area. For example, to assign users full access to Accounts Payable, select All at the top of the Activities and lists section and Reports section.
| Area | Shortcut or Radio button options |
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Activities and lists |
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Reports |
The Read only and All options function the same for reporting. |
Activities and lists
| Permission | Options |
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To see a list of memorized transactions, assign the Recurring journal entries List permission. Requires the List permission. To print and download journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission. Assign Recurring journal entries permissions to enable users to list, view, add, edit, and delete memorized transactions. |
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To see a list of memorized transactions, assign the Recurring statistical journal entries List permission. Requires the List permission. To print and download statistical journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission. Assign Recurring statistical journal entries permissions to enable users to list, view, add, edit, and delete memorized transactions. |
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To provide access to the Adjusting activity on the General Ledger menu, assign the Adj journals List permission.
To reverse adjustment journal entry transaction records, assign the Journal entries Reverse permission. Requires the List permission and Adj journals List permission. To print and download adjustment journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission and Adj journals List permission. Assign the Adj journals permissions to enable users to list, view, add, edit, and delete adjustment journals. |
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To provide access to the Statistical adjusting activity on the General Ledger menu, assign the Statistical adj journals List permission.
To reverse statistical adjustment journal entry transaction records, assign the Statistical journal entries Reverse permission. Requires the List permission and Statistical adj journals List permission. To print and download statistical adjustment journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission and Statistical adj journals List permission. Assign the Statistical adj journals permissions to enable users to list, view, add, edit, and delete statistical adjustment journals. |
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To reverse user-defined journal entry transaction records, assign the Journal entries Reverse permission. Requires the List permission. To see a list of memorized transactions, assign the Recurring journal entries List permission. Requires the List permission. To print and download user-defined journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission. Assign Recurring journal entries permissions to enable users to list, view, add, edit, and delete memorized transactions. |
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To reverse GAAP adjustment journal entry transaction records, assign the Journal entries Reverse permission. Requires the List permission. To see a list of memorized transactions, assign the Recurring journal entries List permission. Requires the List permission. To print and download GAAP adjustment journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission. Assign Recurring journal entries permissions to enable users to list, view, add, edit, and delete memorized transactions. |
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To reverse tax adjustment journal entry transaction records, assign the Journal entries Reverse permission. Requires the List permission. To see a list of memorized transactions, assign the Recurring journal entries List permission. Requires the List permission. To print and download tax adjustment journal entry transaction records to an Excel file, assign the Journals View permission. Requires the List permission. Assign Recurring journal entries permissions to enable users to list, view, add, edit, and delete memorized transactions. |
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Approve journal entries |
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Books |
To open a subledger, assign an application's Summaries List and Open permissions. |
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User-defined books |
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Accounts |
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Account title by entity |
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Statistical accounts |
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Account groups |
Account groups permissions control the Account groups, Account group purposes, and Dimension structures features.
To see financial reports for account groups and dimension report structures, assign the Financials List permission. Requires the List permission. To see financial graphs for account groups, assign the Graphs and performance cards List permission. Requires the List permission. To see members for dimension report structures, assign a dimension List permission. Requires the List permission. Assign the Financial permissions and Graphs and performance cards permissions to enable users to list, view, add, edit, and delete financial reports and graphs. |
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Budgets |
Budget permissions control the Budget and Budgets repository features.
To memorize reports, assign the Memorized reports List and Add permissions from the Company application. Requires the List permission. |
To see a list of memorized transactions, assign the Recurring journal entries List permission. To view transactions, assign the Journal entries List permission. Assign Journal entries permissions to enable users to list, view, add, edit, delete, reclassify, and reverse journal entry transaction records. Also, assign Recurring journal entries permissions to allow users to list, view, add, edit, and delete memorized transactions. |
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Statistical journals |
To see a list of memorized transactions, assign the Recurring statistical journal entries List permission. To view transactions, assign the Statistical journal entries List permission. Assign Statistical journal entries permissions to enable users to list, view, add, edit, delete, reclassify, and reverse statistical journal entry transaction records. Also, assign Recurring statistical journal entries permissions to allow users to list, view, add, edit, and delete memorized transactions. |
To view transactions, assign the Adjusting journal entries List permission. Requires the List permission. Assign Adjusting journal entries permissions to enable users to list, view, add, edit, delete, and reclassify adjustment journal entry transaction records. |
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To view transactions, assign the Statistical adjusting journal entries List permission. Requires the List permission. Assign Statistical adjusting journal entries permissions to enable users to list, view, add, edit, delete, and reclassify statistical adjustment journal entry transaction records. |
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User-defined journals |
To see a list of memorized transactions, assign the Recurring journal entries List permission. To view transactions, assign the User-defined journal entries List permission. Assign User-defined journal entries permissions to enable users to list, view, add, edit, delete, and reclassify user-defined journal entry transaction records. Also, assign Recurring journal entries permissions to allow users to list, view, add, edit, and delete memorized transactions. |
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GAAP adjustment journals |
To see a list of memorized transactions, assign the Recurring journal Entries List permission. To view transactions, assign the GAAP adjusting entries List permission. Assign GAAP adjusting entries permissions to enable users to list, view, add, edit, delete, and reclassify GAAP adjustment journal entry transaction records. Also, assign Recurring journal entries permissions to allow users to list, view, add, edit, and delete memorized transactions. |
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Tax adjustment journals |
To see a list of memorized transactions, assign the Recurring journal entries List permission. To view transactions, assign the Tax adjusting entries List permission. Assign Tax adjusting entries permissions to enable users to list, view, add, edit, delete, and reclassify tax adjustment journal entry transaction records. Also, assign Recurring journal entries permissions to allow users to list, view, add, edit, and delete memorized transactions. |
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Reporting periods |
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To access the New and Transactions links, assign the Post templates List and Add permissions. Requires the List permission. Assign Post templates permissions to allow users to list, view, add, edit, and delete posted templates. |
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On the Transaction templates list, users can manage post templates using the New and Transactions links.
Assign Transaction templates permissions to allow users to list, view, add, edit, and delete transaction templates. |
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Revenue recognition schedule |
The Manage revenue schedules activity appears on the Accounts Receivable and Order Entry menus but not on the General Ledger menu. You can assign permissions, such as the AR Invoices List permission or the OE Customers List permission, to access the Manage revenue schedules activity on a menu. |
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Revenue recognition category |
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Multi-currency processing |
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Drill down to all transactions from reports |
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Restriction release |
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Reports
To memorize reports, assign the Memorized reports List and Add permissions from the Company application. Requires the Run permission.
To add reports to dashboards, assign the Dashboard Add permission and Memorized reports List and Add permissions from the Company application. Requires the Run permission.
From the Company application, you can assign Memorized reports and Dashboard permissions to enable users to list, view, add, edit, and delete reports.
| Permission | Options |
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Trial balance |
Trial Balance Run permission controls the Trial balance and Trial balance, comparative features.
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Department activity report |
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Location activity report |
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Deferred revenue forecast |
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Deferred revenue forecast graph |
The Forecast graph activity appears on the Accounts Receivable and Order Entry menus but not on the General Ledger menu. You can assign permissions, such as the AR Invoices List permission or the OE Customers List permission, to access the Forecast graph activity on a menu. |
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Deferred revenue details |
The Details activity appears on the Accounts Receivable and Order Entry menus but not on the General Ledger menu. You can assign permissions, such as the AR Invoices List permission or the OE Customers List permission, to access the Details activity on a menu. |
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Deferred revenue revaluation report |
The Revaluation activity appears on the Accounts Receivable and Order Entry menus but not on the General Ledger menu. You can assign permissions, such as the AR Invoices List permission or the OE Customers List permission, to access the Revaluation activity on a menu. |
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General Ledger revaluation report |
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Variance analysis |
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GL regularization account reclassification report |
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Lettrage |
For companies or entities with the operation country set to France.
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Lettrage activity |
For companies or entities with the operation country set to France.
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DATEV export |
For companies or entities with the operation country set to Germany.
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GoBD export |
For companies or entities with the operation country set to Germany.
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Account numbers
These permissions are available if the Allow changes to account numbers, including length option is selected on the Configure General Ledger page.
For Management console users, these permissions can't be assigned in the console. They need to be assigned to the user in each entity separately.
| Permission | Options |
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Financial account numbers |
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Statistical account numbers |
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GL account numbers |
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