Enhanced interface

Transition to the NACHA ACH file format

Follow this guide to transition from our standard ACH payment files to NACHA compliant files. To use the NACHA file format, you'll need to enable and set up your checking accounts, vendors, and employees for bank files.

Learn more about bank file payments.

Subscription	Sage Cloud Services Accounts Payable Cash Management Expenses
Regional availability	United States
User type	Business
Permissions	Administration Application subscriptions: List, View, Subscribe, Configure Company Company setup checklist Accounts Payable Vendors: List, View, Add, Edit, Bank details, Unmask bank details Cash Management Checking accounts: List, View, Add, Edit Time and Expenses Employees: List, View, Add, Edit, Bank details, Unmask bank details
Configuration	Enabled for bank file payments

Step 1. Export bank details

If you don't have the banking information on hand to enter in Intacct, you can export it. Before you enable bank file payments in checking accounts and vendor and employee records, export the bank details to maintain the banking information.

Export checking account bank details

Go to Cash Management > All or Setup > Accounts > Checking.
Select Manage views.
Select Create new view.
Select the following columns to include in your view:
- Bank name
- ID
- Account number
- ACH bank ID
- Company name
- Company identification
- Originating financial institution
- Company entry description
- Company discretionary data
- Record type code
- Service class code
- Originator status code
- Batch number
- Trace number sequence
- Payment number sequence
- Enable ACH
Select Next and go to Step 3 to select the following filter.
1. Select Enable ACH as the column to filter.
2. Select Equals as the operator.
3. Enter True as the value.
Select Next and go to Step 5 to name the view.

Enter Account ACH details as the view name.
Select Save.
Select Export and export the checking account bank details in CSV format.

Go to Cash Management > All or Setup > Accounts > Checking.
Select Manage views.
Select Create new view.
Select the following columns to include in your view:
- Bank name
- ID
- Account number
- ACH bank ID
- Company name
- Company identification
- Originating financial institution
- Company entry description
- Company discretionary data
- Record type code
- Service class code
- Originator status code
- Batch number
- Trace number sequence
- Payment number sequence
- Enable ACH
Select Next and go to Step 3 to select the following filter.
1. Select Enable ACH as the column to filter.
2. Select Equals as the operator.
3. Enter True as the value.
Select Next and go to Step 5 to name the view.

Enter Account ACH details as the view name.
Select Save.
Select Export and export the checking account bank details in CSV format.

Export vendor bank details

Go to Accounts Payable > All > Vendors.
Select Manage views.
Select Create new view.
Select the following columns to include in your view:
- Vendor ID
- Vendor name
- Enable ACH
- ACH bank routing number
- Account number
- Account type
- Account classification
Select Next and go to Step 3 to select the following filter.
1. Select Enable ACH as the column to filter.
2. Select Equals as the operator.
3. Enter True as the value.
Select Next and go to Step 5 to name the view.

Enter Vendor ACH details as the view name.
Select Save.
Select Export and export the vendor bank details in CSV format.

Export employee bank details if you pay employees with ACH.

Go to Expenses > All > Employees.
Select Manage views.
Select Create new view.
Select the following columns to include in your view:
- Employee ID
- Employee name
- Enable ACH
- ACH bank routing number
- Account number
- Account type
- Account classification
Select Next and go to Step 3 to select the following filter.
1. Select Enable ACH as the column to filter.
2. Select Equals as the operator.
3. Enter True as the value.
Select Next and go to Step 5 to name the view.

Enter Employee ACH details as the view name.
Select Save.
Select Export and export the employee bank details in CSV format.

Step 2. Enable bank file payments

If your company doesn't already use bank files, follow these instructions.

The bank file payment service enables you to pay vendors and employees using bank files. Enable bank files at the top level of your company. Sage Intacct only supports the use of bank file payments in particular locales.

Enabling bank file payments involves:

Turning on the subscription in your company.
Assigning the correct permissions to users who need them.

Subscription	Cash Management
Regional availability	Bank file payments are only available between banks that use the same currency in the following countries: Australia Canada France Ireland South Africa United Kingdom United States
User type	Business users with admin privileges
Prerequisites	Ensure that ISO country codes are enabled for the company so that you can make international payments and receive bank feeds. Select the country code for the country where the company operates. On the Company information page, select Use ISO country codes, and select the correct code for the country where the company is located. Learn more.

Go to Company > Admin > Subscriptions.
On the Subscriptions page select Sage Cloud Services, then select Subscribe.

If you're returning to this page to make edits, select Configure.
Company information defaults from the Company information page.

Check to make sure that everything is accurate.
Select Enable bank file payment.

Sage Intacct enables the subscription, and the Status of the company subscription changes to Subscribed.
Select Save.
Go to Company > Admin > Users, roles, and groups > Users.
Select Subscriptions next to the user or role to whom you want to give permissions to make bank file payments.
Assign the following Permissions:

Application	Activities and lists	Permissions
Accounts Payable	Vendors	Bank details, Unmask bank details
Cash Management	Bank file generator	Run
	Bank files	List, View, Manage, Export, Confirm, Delete
	Checking accounts	List, View, Add, Edit
Expenses	Bank file generator	Run
	Bank files	List, View, Manage, Export, Confirm, Delete
	Employees	Bank details

Select Save.

This process might take up to an hour.

Step 3. Enable bank files for checking accounts

You can create a new checking account or edit an existing checking account to support bank file payments. Some fields are required specifically for bank file payments that are otherwise optional.

Subscription	Cash Management Sage Cloud Services
Regional availability	Bank file payments are only available between banks that use the same currency in the following countries: Australia Canada France Ireland South Africa United Kingdom United States
User type	Business user with admin privileges
Permissions	Cash Management Checking accounts: List, View, Edit
Configuration	ISO country codes are enabled. Bank file payment option selected in Sage Cloud Services. See Configure Sage Cloud Services for details.
Tip	Designate Accounts Payable journals.
Restrictions	Bank file payments are only available between banks that use the same currency.

Go to Cash Management > All or Setup > Accounts > Checking.
On the Checking Account information page, select the Details tab.

In the Checking Account section, enter or modify the following required information:

Details tab field descriptions
Field	Description
Account ID	Required if creating a new checking account.
Account number	Enter the account number of this checking account.
Bank name	Enter the name of the bank.
Name on the account	Enter the name of the checking account holder. This is the legal name associated with the account.
Country	The country in which the bank is located. Determines the bank file format used to make bank file payments.
Currency	The currency in which the checking account operates.

Ensure that your currency matches the country you select for the checking account. For ACH, select USD as the currency.

In the accounting information section, enter or modify the following required fields:

Accounting information section
Field	Description
GL account	Select a General Ledger account.
Location ID	Select the location ID of the entity with which this checking account is associated.

On the Bank file tab select Enable bank file payments.
In the Bank setup section, select the NACHA Bank file format that matches your bank requirements.

Options include balanced or unbalanced and with or without an end-of-file marker.
Fill in the remaining required fields.

These are for the bank file required for the location of your checking account, as shown in Details: Bank file setup.
Save your changes.

Step 4. Update vendors and employees for bank files and enter bank details

Edit your vendor and employee records to support bank file payments. The following instructions are to set up vendors and can be repeated for employees that you pay with ACH in Intacct.

From the Vendors list, select Edit next to the vendor you want to edit, or select Add to create a new one.
Go to the Payment information tab.
In the Payment details section, select the Preferred payment method dropdown list and select ACH or bank file.
Optionally, in the Payment details section, select Merge payment requests.

This allows Sage Intacct to create a single payment request for all bills associated with this vendor.
On the Bank file tab, select Enable bank file payments.
Select the Payment country field value that matches the country selected in the vendor record.

For ACH payments, select United States.
Enter the vendor details for the bank file according as shown in the field descriptions.
Fill in any remaining fields as desired in other tabs.
Save your changes.

Step 5. Use the bank file workflow to process payments

Select ACH or bank file as the payment method when you pay bills.
Use the Bank File Generator and Bank Payment File menu options to generate, download, and confirm the payment files.

Learn more about bank file payments.