Add payment requests to a check run

Adding approved payment requests to a check run enables you to generate a PDF file of the checks for those payments using an offline process. You can generate up to 1,000 checks per check run.

1. Go to Accounts Payable > All > Checks > Check run.

2. Beside the appropriate check run, select Add to check run.

3. On the Add to check run page, set any of the filter options to add the appropriate payment requests to the check run:

   • Checking account: To limit by the checking account from which the payments are to be made.
   • Vendor type: To limit by the type of vendor.
   • Vendor from and Vendor to: To limit to a specific vendor or range of vendors.

4. Optionally, if you created the check run at the top level, you can include entity-level payment requests using either the Entity field or the Add entity level checks option.

   By default, only payment request that were generated at the top level are included in a top-level check run.

   • Select an Entity if you want to filter for payment requests created in the entity you select. This option excludes top-level payment requests.
   • Select Add entity level checks if you want to filter for payment requests created at both the top level and entity level. This option includes payment requests from all entities.

5. To limit the addition of payment requests by a specific time period, use one of the following options:

   • Check period and As of date.
   • Start date and End date.
6. Select Add.

Sage Intacct adds all approved payment requests that fit the filter options to the selected check run, up to 1,000 approved payment requests.

Field descriptions: Add to check run page

Field	Description
Check run	The name of the check run to add the payment requests to.
Checking account	The checking account that was selected for the payment request on the Pay billspage.
Vendor type	The vendor type to filter by.
Vendor from	The opening vendor of a vendor range to filter by. When you add a vendor to Vendor From, the same vendor automatically appears in Vendor To. This automatically sets a filter for a single vendor.
Vendor to	The closing vendor of a vendor range to filter by.
Entity	Adds checks for payment requests created within this entity. Top-level payment requests are not selected. This option cannot be used in combination with Add entity level checks.
Add entity level checks	Includes checks for payment requests created at the entity level (for any entity) in addition to top-level payment requests.
Check period	A standard time period such as current month, current quarter, and so on. Select Check period and a standard accounting period and then enter an As of date from which Intacct calculates the corresponding time period.
As of date	The date from which the reporting period is calculated. Default is current date.
Start date	The opening date of a date range to filter by.
End date	The closing date of a date range to filter by.