Void a check in a check run
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After you generate the PDF file of the checks for the payments in a check run, you can void any check in the run. For example, you decide to make the payment later or you found a mistake. Voiding a check discards the check number, and that check number appears as a voided check in the check register.
How you void checks depends on whether or not the check run has been confirmed.
Void an unconfirmed check
| Subscription |
Accounts Payable |
|---|---|
| User type |
Business, Employee |
| Permissions |
Check run: List, View Check run details: List, Delete |
Before the checks that were generated for a check run are confirmed, you can void them in the check run. In some cases, you might decide that you need to void all the checks and start over.
After you've voided a check from a check run, the payment request for the bill remains listed on the Payment request page. You can choose to print the check for the bill again from the Print checks page or use a check run.
If you voided the check because you found mistakes, learn about making corrections before reprinting the check for paying the bill.
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Go to Accounts Payable > All > Checks > Check run.
- Find the check run that contains the check to void, and select Details next to it.
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In the check run details list find the check to void and select Void next to it.
The system runs an offline process to confirm voiding the check.
When you are done, you can process the check run again to generate another PDF file of the checks in the run.
Voiding all the checks essentially cancels the check run.
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Go to Accounts Payable > All > Checks > Check run.
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Find the check run to void and select Void All next to it.
The system runs an offline process to confirm voiding all the checks.
Void a confirmed check
After checks have been printed and confirmed, they appear in the Check register where you can void them.
This process only voids the check in Sage Intacct. If you sent the check to your vendor, contact your bank to let them know you are voiding the check.
If you voided the check because of mistakes, learn about making corrections before reprinting the check for paying the bill.
The option to void a check in the Check register report is available only when:
- The check has been confirmed.
- You have the appropriate permissions. You need permissions in Accounts Payable to void posted payments and (optionally) posted advances.
- You are in the same entity that made the payment.
For example, if you are viewing the Check register for the top-level entity and do not see a Void link, view the Check register for the entity from which the payment was made.
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Go to Accounts Payable > All > Reports > Registers > Check.
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Optionally, use the report filter options to narrow the report results based on the checking account, date range, or other options.
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Select View to display the report.
- Find the check and select Void next to the payment.
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Review the information in the Void payment date page.
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By default, the void date is set to the current date, but you can change the date.
- To reverse the bill at the same time, select the Reverse checkbox.
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- Select Submit.
The bill is available to be paid again on the Pay bills page, unless you reversed the bill when you voided the check. After you have an approved payment request for the bill, you can print the check again from the Print checks page or use a check run.
