About manual payments

Sometimes you need to step outside the normal Accounts Payable workflow and make a one-off payment outside your company. When you create a manual payment, Sage Intacct automatically creates a corresponding bill. If you use Credit card as a payment method, Intacct creates a corresponding credit card transaction.

Negative line item amounts are not supported by manual payments. Instead, record your payment by creating a bill in Accounts Payable. Then, pay it on the Pay bills page.

If you already have a bill entered in Intacct, use the Record transfer feature to record an associated payment made outside Sage Intacct.

You can use manual payments in the following scenarios:

  • You received a bill, or there's no bill entered in Intacct and you need to print a check or record a payment.
  • You unexpectedly received a COD package and paid the delivery person with a hand-written check.
  • You transferred funds from your bank to pay the utility company.
  • A vendor called you about an overdue bill that you never received, and you paid the bill over the phone with a credit card.