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Add, edit, and delete an ownership structure period

You can add, edit, and delete a period in an ownership structure. For example, a given ownership structure could include the periods January through April. You can add a period for May to reflect a change in ownership percentage.

Modifying a period in an ownership structure can affect other periods in the ownership structure. Depending on the state of the period, whether draft or active, sometimes you'll need to take further action. For example, some changes will require you to re-activate and re-consolidate the modified period and subsequent periods. A review is required when making any change to a period that can affect consolidated figures.

Subscription	Consolidation, Advanced Ownership Consolidation
User type	Business, Admin
Permissions	Consolidation Manage books: List, View, Add, Edit, Delete Run consolidations: Run Ownership structure List, View, Add, Edit, Delete Consolidate structure: Run Company Entities: List, View, Add, Edit, Delete Inter-entity account mapping: View, Edit

Subscription

Consolidation, Advanced Ownership Consolidation

User type

Business, Admin

Permissions

Consolidation

Manage books: List, View, Add, Edit, Delete
Run consolidations: Run
Ownership structure List, View, Add, Edit, Delete
Consolidate structure: Run

Company

Entities: List, View, Add, Edit, Delete
Inter-entity account mapping: View, Edit

Add a new period

Adding the most recent period to an ownership structure is a simple process. Just select the period effective start date, then make your changes.

The ownership structure can be in draft or active state when you add a new period.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the ownership structure that you want to edit.
The Ownership structure periods page is shown.
Select Add new period.
The Add new period page is shown.
From Reporting period effective start date, select the effective start date for the new period. This period is the latest period for the ownership structure.
Select Save as draft.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the Structure period next to the ownership structure that you want to edit.
The Ownership structure periods page is shown.
Select +Create.
The Add new period page is shown.
From Reporting period effective start date, select the effective start date for the new period. This period is the latest period for the ownership structure.
Select Save as draft.

Add or edit a period in the middle of other periods

You can add or edit a new period in the middle of a set of periods already defined in the ownership structure. For example, suppose that you have defined the periods January, February, and April for an ownership structure. You can add a new period for March in the middle of these periods you defined earlier.

Add a period in the middle of other periods

Add a new period in the middle of the periods defined for an ownership structure. For example, add a period for March to an existing set of periods for January, February, and April.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the ownership structure that you want to edit.
The Ownership structure periods page is shown.
Select Add new period.
The Add new period page is shown.
From Reporting period effective start date, select the effective start date for the new period. This period is the latest period for the ownership structure.
Select Save as draft.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the Structure period next to the ownership structure that you want to edit.
The Ownership structure periods page is shown.
Select +Create.
The Add new period page is shown.
From Reporting period effective start date, select the effective start date for the new period. This period is the latest period for the ownership structure.
Select Save as draft.

Next steps:

For an unconsolidated ownership structure, proceed to Review, validate, re-activate.
For a consolidated ownership structure, proceed to Review, validate, re-activate, re-consolidate.

Edit a period in the middle of other periods

Edit a period in the middle of the periods defined for an ownership structure. For example, edit the period for March in a set of periods for January, February, March, and April.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the ownership structure that you want to edit.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select View next to the period you want to edit.
The View period page is shown.
Select Edit.
Make your changes as desired.
For example:
- On the Parent entities tab, select a different entity or add another entity.
- On the Parent entities tab, add or edit a consolidation book.
Select Save as draft.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the Structure period next to the ownership structure that you want to edit.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select More > Edit next to the period you want to edit.
The View period page is shown.
Make your changes as desired.
For example:
- On the Parent entities tab, select a different entity or add another entity.
- On the Parent entities tab, add or edit a consolidation book.
Select Save as draft.

Next steps:

For future periods subsequent to the modified period (whether consolidated or not), proceed to Review, validate, re-activate.

Review, validate, re-activate

After you add or edit a middle period in an unconsolidated ownership structure in an active or draft state, you'll need to:

Review and validate all subsequent periods. Changing the data for a middle period can affect the data in periods following that middle period. In the previous example, adding or editing a period for March can affect data for April.
Re-activate the subsequent periods. Because your changes to a period in the middle of the periods defined for the ownership structure can affect subsequent periods, you'll need to re-activate those periods to ensure the data is correct.

You'll need to take these actions when you're adding or changing a period in a draft or active state ownership structure that has not been consolidated.

Review and update all subsequent ownership structure period data you added earlier. For example, if you updated the entities, ownership percentage, and book data, then you'll need to update this information for subsequent periods that you added earlier.
On the Add period or Edit period page, select Activate.
Intacct validates your changes. If validation succeeds, Intacct automatically generates the related consolidation books.

Review, validate, re-activate, re-consolidate

After you add or edit a middle period in an active, consolidated ownership structure, you'll need to:

Review and validate all subsequent consolidated periods. Changing the data for a middle period can affect the data in periods following that middle period. In the example above, adding or editing a period for March can affect data for April.
Re-activate the subsequent periods. Because your changes to a period in the middle of the periods defined for the ownership structure can affect subsequent periods, you'll need to re-activate those periods to ensure the data is correct.
Re-consolidate the ownership structure as needed. If one or more periods subsequent to an edited period were previously consolidated, you'll need to re-consolidate the ownership structure. This is because the consolidation data will have changed as a result of your changes to the middle period.

You'll need to take these actions when you're adding or changing a period in an active, consolidated ownership structure.

Review and update any data as needed.
On the Add period or Edit period page, select Activate.
Intacct validates your changes. If validation succeeds, Intacct automatically generates the related consolidation books.
In the displayed notification, select Continue.
Go to Consolidation > All > Consolidate structure.
From the Ownership structure dropdown list, select the ownership structure you want to re-consolidate.
From the Reporting period range dropdown list, select the date range in which you want to re-consolidate the ownership structure, including the added or edited period and all subsequent periods.
Select the relevant period and select Consolidate. Subsequent active periods are automatically re-consolidated. For example, if the period of May has changed and June and July are active, then the periods of May, June, and July are re-consolidated.

Delete an ownership structure period

If a period in an ownership structure is incorrect or no longer relevant, you can delete the period from the ownership structure.

When deleting a consolidated period in an active ownership structure, you need to re-consolidate that period and all subsequent periods.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select the ownership structure that you want to delete.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select Delete next to the period you want to delete from the ownership structure.
On the confirmation page, select Delete.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select Structure period next to the ownership structure that you want to delete.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select More > Delete next to the period you want to delete from the ownership structure.
On the confirmation dialog, select Delete.

Next step: Re-consolidate the period and all subsequent periods in the ownership structure.

Delete the only period in an ownership structure

Deleting the only period in an ownership structure means you cannot consolidate the ownership structure, because the ownership structure will be empty, effectively. You can consolidate the ownership structure later if you add one or more periods to it.

Go to Consolidation > Setup > Ownership structures.
The Ownership Structures page is shown.
Select the ownership structure that you want to edit.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select Delete next to the only period in the ownership structure.
On the confirmation page, select OK.

Go to Consolidation > Setup > Ownership structures.
The Ownership structures page is shown.
Select Structure period next to the ownership structure that you want to edit.
The Ownership structure periods page is shown.
On the Ownership structure periods page, select More > Delete next to the only period in the ownership structure.
On the confirmation dialog, select Delete.