Field descriptions: Vendor compliance definitions

The identification of the compliance definition.

The name of the compliance definition.

Description of the compliance definition.

The compliance category determines the options that are available in the Generation rules and Validation rules.

• Insurance: Select this category for requirements related to vendor insurance compliance.

• Miscellaneous: Select this category for requirements related to vendor miscellaneous compliance, such as a business license.

• Lien waiver: Select this category for a transaction definition that determines how lien waiver compliance records are generated and tracked.

• Active: The compliance definition is available to use with compliance types.

• Inactive: The compliance definition is unavailable to use with compliance types.

Select how to generate and track compliance records based on a definition.

• Vendor: The compliance definition is set up to track miscellaneous or insurance compliance records by vendor.

• Primary document: The compliance definition is set up to track miscellaneous, insurance, or lien waiver compliance records by primary document.

• Do not generate: Select this option if you do not want Sage Intacct to generate compliance records. You can create compliance records manually.

• Automatic by type: Depending on the option that you selected in the Track by, you can select vendors or transaction definitions. When this option is selected, Sage Intacct automatically generates a compliance record when you create a new vendor or primary document.

Select a Vendor type name to associate the compliance definition with a vendor. Or, select a Transaction definition to associate the compliance definition with a transaction definition.

You can select the validation rules only when Miscellaneous is set as the compliance category. Document received is the default validation rule when Insurance or Lien waiver is set as the compliance category.

Select one of the following options:

• Expiration date: Sage Intacct compares the expiration date to the Accounts Payablebill Payment date. You are notified of non-compliance if the expiration date is before or currently on the payment date.

• Document received: The compliance definition is set up to validate a compliance record when the document is received.

How you are notified when a compliance record is not compliant in Accounts Payable payments.

• Error: Stops anyone from making a payment to a vendor if their record is out of compliance.

• Warning: Displays a warning when you pay bills if a vendor's record is out of compliance. You can still pay AP bills.

• Ignore: Ignores when a vendor's record is out of compliance.