About project contract billing—Construction

Use the project contract billing workflow to bill project expenses across periods and invoices. For Construction users, this feature provides greater flexibility for expense billing than Generate invoices.

Construction subscription is needed. To enable a Construction subscription, contact your Sage Intacct account manager. Regional support for Construction is limited to Australia, Canada, the United Kingdom, and the United States.

Key features

Expand what you can bill

Include expenses not originally marked as billable or linked to the project's customer.
Place project billable expenses on hold or exclude them from billing.

Reduce rework

Include project billable expenses from closed periods without deleting and recreating invoices.

Save progress

Save invoices in progress and return to complete them when you're ready.

Support multi-currency projects

Bill and track project expenses in multiple currencies.

General workflow

Select project expenses for billing.
Review and update project billables prior to invoicing.
Create an invoice for project billable expenses.
Save the invoice as a draft or post it.

Required permissions

To use the project contract billing workflow and its related menus and options, assign the following permissions:

Project expense billing permissions
Application	Permission	Allows users to	Options
Projects	Select project expenses	Access and select project expenses for billing from the Project expenses page.	List, View
	Manage project billable expenses	Access and update billable project expenses from the Project billables page.	List, View, Edit
	Project contract invoices	Access the Project contract invoices menu and create invoices from templates.	List, View, Add, Edit, Delete
Order Entry	Order Entry transactions	Create and edit invoices through the project contract billing workflow. Used in combination with the Project contract invoices permission.	List, View, Add (to create invoices through the workflow) List, View, Add, and Edit (to create and edit invoices through the workflow)

Project contract billing considerations

For project contract lines with mapped tasks, Sage Intacct can automatically assign the appropriate project contract line after you assign a project contract. To use this feature, leave the Project contract line field empty in Project billables (Assign > Assign contract or contract line).
Users with the appropriate permissions can continue to bill project contracts through Generate invoices. Keep in mind that expenses included on an invoice created through Generate invoices cannot be billed through the project contract billing workflow.
The project contract billing workflow does not currently support billing inventory items. You can continue to bill materials through Generate invoices.

Multi-currency support

If your company uses multiple currencies, you can bill project expenses in a currency other than the project currency under the following conditions:

You've enabled Foreign currency in Order Entry.
You've enabled Use alternate currency on the project contract.

When these conditions are met, you can define the following currency fields on project contract invoices:

Base currency (top level only): The currency to use for the transaction (required). Billable amounts for project expenses use the base currency.
Txn (Transaction) currency: The currency associated with the selected customer (required).
Exchange rate date: Defaults to today's date. You can select a different date using the calendar tool.
Exchange rate type: Defaults to the type defined in the transaction definition.
Exchange rate: Defaults to the rate for the selected transaction currency.
After the first invoice is created, the exchange rate becomes read-only.