Editable fields by asset state—Fixed Assets Management
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An asset's state determines which fields are editable.
| Ready for review | In service | Disposed | |
|---|---|---|---|
| Asset ID | No | No | No |
| Asset name | Yes | Yes | Yes |
| Serial number | Yes | Yes | Yes |
| Asset tag | Yes | Yes | Yes |
| Status | Yes | Yes | Yes |
| State |
Yes, by placing in service. |
Yes, by placing back in review or disposing. |
Yes, by placing back in service. |
| Acquisition date | Yes, for day and month only, not year. | No | No |
| In-service date | N/A |
No Consider placing the asset back in review and then in service again to change the date. |
No |
| Depreciate | Yes | No | No |
| Quantity | Yes | No | No |
| Asset cost |
Yes, if the asset was not created from a bill or purchasing transaction. |
No | No |
| Salvage value | Yes | No | No |
| Asset type | Yes | Yes | Yes |
| Parent asset | Yes | Yes | Yes |
| Description | Yes | Yes | Yes |
| Notes | Yes | Yes | Yes |
| Attachment | Yes | Yes | Yes |
| Source | Yes, if you edit the source bill. | Yes, if you edit the source bill. | Yes, if you edit the source bill. |
| Source line no. | Yes, if you edit the source bill. | Yes, if you edit the source bill. | Yes, if you edit the source bill. |
| Asset classification |
Yes, if the asset was not created from a bill or purchasing transaction. |
No | No |
| Asset GL account |
Yes, if the asset was not created from a bill or purchasing transaction. |
No | No |
| Accumulated depreciation GL account | Yes | No | No |
| Depreciation expense GL account | Yes | No | No |
| Disposal GL account | Yes | Yes | Yes |
| Depreciation rule ID | No | No | No |
| Depreciation method | Yes | No | No |
| Depreciation rate | Yes | No | No |
| Journal posting rule | Yes | No | No |
| Useful life | Yes | No | No |
| Useful life units | Yes, by editing the journal posting rule. | No | No |
| Convention | Yes, by editing the journal posting rule. | No | No |
| Journal ID | Yes, by editing the journal posting rule. | No | No |
| Book ID | Yes, by editing the journal posting rule. | No | No |
| Allocation | Yes | Yes | No |
| Dimensions |
Yes To change the location to a different entity, transfer the asset. |
Yes To change the location to a different entity, transfer the asset. |
No |
| User-defined dimensions | Yes | Yes | No |
| Custom fields | Yes | Yes | Yes |
