Enhanced interface

Editable fields by asset state—Fixed Assets Management

An asset's state determines which fields are editable.

Editable fields by asset state (Yes=Editable, No=Not editable)
	Construction in progress	Ready for review	In service	Disposed
Asset ID	No	No	No	No
Asset name	Yes	Yes	Yes	Yes
Status	Yes	Yes	Yes	Yes
Serial number	Yes	Yes	Yes	Yes
CIP asset	No	No	No	No
State	Yes, by capitalizing.	Yes, by placing in service.	Yes, by placing back in review or disposing.	Yes, by placing back in service.
Acquisition date	No	Yes, for day and month only, not year.	No	No
In-service date	N/A	N/A	No Consider placing the asset back in review and then in service again to change the date.	No
Depreciate	No	Yes	No	No
Quantity	No	Yes	No	No
Asset cost	No, but you can add to CIP cost.	Yes, unless the asset was created from a bill or purchasing transaction or has an AP adjustment. If it has an adjustment you can create another one.	No	No
Salvage value	No	Yes	No	No
Asset type	Yes	Yes	Yes	Yes
Parent asset	Yes	Yes	Yes	Yes
Description	Yes	Yes	Yes	Yes
Notes	Yes	Yes	Yes	Yes
Attachment	Yes	Yes	Yes	Yes
Asset tag	No	Yes	Yes	Yes
Source	N/A	Yes, if you edit the source bill.	Yes, if you edit the source bill.	Yes, if you edit the source bill.
Source line no.	N/A	Yes, if you edit the source bill.	Yes, if you edit the source bill.	Yes, if you edit the source bill.
Asset classification	Yes	Yes, unless the asset was created from a bill or purchasing transaction or has an AP adjustment.	No	No
CIP GL account	Yes, unless the asset was created from a bill or purchasing transaction.	No	No	No
Asset GL account	Yes	Yes, unless the asset was created from a bill or purchasing transaction or has an AP adjustment.	No	No
Accumulated depreciation GL account	Yes	Yes	No	No
Depreciation expense GL account	Yes	Yes	No	No
Disposal GL account	Yes	Yes	Yes	Yes
Provision derogatory GL account	Yes	Yes	No	No
Accumulated provision derogatory GL account	Yes	Yes	No	No
Reversal derogatory GL account	Yes	Yes	No	No
Depreciation rule ID	No	No	No	No
Depreciation method	No	Yes	No	No
Depreciation rate	No	Yes	No	No
Journal posting rule	No	Yes	No	No
Useful life	No	Yes	No	No
Useful life units	No	Yes, by editing the journal posting rule.	No	No
Convention	No	Yes, by editing the journal posting rule.	No	No
Journal ID	No	Yes, by editing the journal posting rule.	No	No
Book ID	No	Yes, by editing the journal posting rule.	No	No
Allocation	Yes	Yes	Yes	No
Dimensions	Yes	Yes To change the location to a different entity, transfer the asset.	Yes To change the location to a different entity, transfer the asset.	No
User-defined dimensions	Yes	Yes	Yes	No
Custom fields	Yes	Yes	Yes	Yes