Field descriptions: Depreciation schedules—Fixed Assets Management

The following tables describe each field on the Depreciation Schedule page.

To view a schedule, go to the Depreciation Schedules tab on an asset and then select the ID of the schedule that you want to view.

Summary section

Summary section field descriptions
Field Description
Asset

The asset that's being depreciated by this depreciation schedule.
Depreciation rule

The ID of the depreciation rule that created this schedule. Select the link to view more details about the rule such as the depreciation method, convention, and useful life.
Use salvage value Indicates whether the Salvage value is used in depreciation expense calculations of the asset.
Asset cost The Asset cost is the amount that the asset was purchased for.
Salvage value The Salvage value is the estimated value of the asset at the end of its useful life. It must be less than the Asset cost.
Total accumulated depreciation

The total amount of depreciation that the asset has accrued up to the present period. It is calculated by summing the depreciation amounts for entries in the Posted and Historically posted states.
Remaining depreciation The depreciation expense amount yet to be recognized in the accounting records for an asset from the current period until the end of its useful life. It is the sum of the depreciation schedule entries that have not been posted yet. This concept is also known as the net book value.
Historical posted periods

The total number of periods that were posted in a different accounting system, outside of Sage Intacct. It’s calculated by summing the number of periods in the Historically posted state.

This field only applies to historical assets, meaning the asset started depreciating before the Go-live date. The Go-live date is defined in Fixed Assets Management configuration.
Historical accumulated depreciation

The total amount of depreciation that the asset accrued in a different accounting system, outside of Sage Intacct. It is calculated by summing the depreciation amounts for entries in the Historically posted state.

This field only applies to historical assets, meaning the asset started depreciating before the Go-live date. The Go-live date is defined in Fixed Assets Management configuration.
Historical last posted date

The posting date of the most recent depreciation schedule entry that's in the Historically posted state.

This field only applies to historical assets, meaning the asset started depreciating before the Go-live date. The Go-live date is defined in Fixed Assets Management configuration.

Disposal details section

Disposal details section field descriptions
Field Description
Disposal date

The date the asset, or a portion of it, is removed from business operations. This date is also used as the General Ledger posting date for the disposal journal entry.
Partial disposal Indicates whether the disposal was partial (true) or full (false).
Partial disposal amount

The amount of the asset that's being disposed of. The amount must be greater than zero and less than the remaining depreciation. If the asset has multiple depreciation schedules, it must be less than the minimum remaining depreciation.
Disposal type

The reason for disposal of the asset. The options are:

  • Sale: You receive a payment in exchange for the asset or portion of the asset.

  • Casualty loss: The asset or a portion of the asset is destroyed or damaged due to an unforeseen event or accident. No payment is received.

  • Theft: The asset or portion of the asset is stolen. No payment is received.

  • Other: The asset is disposed of for any other reason. For example, it might still be in your possession, but it has reached the end of its useful life or has no resale value. No payment is received.
Sales price

The amount the asset or portion of the asset was sold for. If the Disposal type is Casualty loss, Theft, or Other, then the Sales price is considered zero.
Gain or loss amount

The difference between the asset's book value and the sales price. For a partial disposal, the difference between the disposed portion's book value and the sales price.
Partial accumulated depreciation

The portion of total accumulated depreciation that applies to the part of the asset being disposed of. It represents how much depreciation has been recognized for the disposed portion up to the disposal date.

It's calculated using the following formula:

Partial accumulated depreciation = (Total accumulated depreciation ÷ (Asset cost − Sum of previous partial disposal amounts) × Partial disposal amount

Partial remaining depreciation

The net book value of the disposed portion of the asset at the time of disposal.

It's calculated using the following formula:

Partial remaining depreciation = Partial disposal amount − Partial accumulated depreciation

Disposal journal entry no. The ID of the journal entry that is automatically generated in the General Ledger when the asset is disposed of. Selecting the link opens more information about the journal entry.
Comments

Notes about the disposal of the asset. For example, you can note who you sold the asset to, provide context, or include reference numbers.

Depreciation schedule entries section

Depreciation schedule entries section field descriptions
Field Description
Period The intervals in the schedule.
Scheduled posting date

The date when the depreciation schedule entry is expected to post to the General Ledger.
Actual posting date

The date the depreciation schedule entry was successfully posted to the General Ledger. If the entry is not posted yet or if the entry was historically posted, then this field is blank. The Actual posting date can differ from the Scheduled posting date if you override posting dates.
Depreciation amount

The portion of an asset's cost that's depreciated in the period, by this depreciation schedule.
Cumulative depreciation amount

The total depreciation from all prior periods. This field reflects a running total of accumulated depreciation up to, but not including, the current period. For example, the cumulative depreciation amount for period 3 is the sum of the depreciation amounts in periods 1 and 2.

The cumulative depreciation amount for the first period in a schedule is always zero, because there are no earlier entries.

Cumulative depreciation amounts display regardless of an entry’s posting state.
State

The status of the depreciation schedule entry:

  • Not posted: The depreciation entry is not yet posted to the General Ledger. The posting could be in progress, have an error, or is not yet started.

  • Posted: The depreciation entry was successfully posted to the General Ledger.

  • Historically posted: The depreciation entry was posted in a different system, outside of Sage Intacct. The Go-live date in Fixed Assets Management configuration determines when assets start to depreciate in Sage Intacct.

  • Canceled: The depreciation entry will not be posted to the General Ledger because the asset was disposed.
Journal entry no.

The ID of the journal entry that is automatically generated when the depreciation schedule entry posts to the General Ledger. Selecting the link opens more information about the journal entry.