About the AP integration for Fixed Assets Management

Create assets directly from bills to save time and reduce errors. Each bill line can generate up to 20 assets.

How it works

• Sage Intacct checks each bill line to see if the account matches an Asset GL account in an asset classification.

• If there's a match, you specify the number of assets to create and provide a name for them on that line.

• When the bill posts, it generates the assets in the Ready for review state. You can then review the assets and add details.

• Each asset includes a link back to the originating bill in the Source field.

• If you create a single asset, it's automatically tagged as a dimension on the bill line and in the posted journal entry.

Restrictions

• Bill reversals are not supported.

• Bill line items cannot be negative or associated with a custom allocation.

• After the asset is created, only certain fields can be edited. Learn more about editing bills that created assets.

What information is included in the generated assets?

Some fields on the new assets are populated from the source bill, while others use default values. You can edit the default values and add additional details to the asset in the Fixed Assets Management application.

Field values for assets created from bills

Asset field	Source of value	Notes
Asset name	Bill line: Name of acquired asset field.	Changing the asset's name after the asset is created does not update the name on the bill line.
Status	Default value: Active.
State	Default value: Ready for review.
Acquisition date	Bill: Date field.	Changing the bill date after the asset is created does not update the asset's acquisition date.
Depreciate	Default value: True.
Quantity	Default value: 1.
Asset cost	Bill line: Amount (or Base amount if your company is enabled for multi-currency.)	When you create multiple assets, the total line amount is divided evenly across the assets. Rounding might occur to ensure the combined asset values match the line amount. For example, if the line is $1000.00 and you create 3 assets, 2 assets will be $333.33 and 1 asset will be $333.34. When you select Include tax in asset cost on the bill line, the asset cost is the Base total. Canadian entities only: If both ITC and Include tax in asset cost are selected on the line, the asset cost includes only the non-recoverable portion of tax. For example, say that the base amount is $50,000, the base tax amount is $6,000, and the base tax recoverable amount is $3,245. The non-recoverable portion of tax ($2,755) is added to the base amount ($50,000), resulting in an asset cost of $52,755. If ITC is selected but Include tax in asset cost is not, the asset cost is equal to the base amount ($50,000) and tax is excluded.
Salvage value	Default value: 0.
Asset type	Default value: Tangible.
Description	Bill line: Memo field.
Allocation	Bill line: Allocation field.
Source	Bill: Bill number, if any.	If there's no bill number, this field only shows "Bill". Changing the bill number after the asset is created automatically updates the asset's source number.
Source line no.	Bill: Entry line number.	Changing the bill line number after the asset is created automatically updates the asset's source line number.
Asset classification	The asset classification that's associated with the Asset GL account.
Asset GL account	Bill line: Account field.
Other GL accounts	From the asset classification.
Depreciation rules	From the asset classification.
Dimensions	Bill line: Dimension fields.
Custom fields	If the ID and data type of a custom field on the Asset and AP bill detail match, then the value of that custom field is copied over to the asset.	Changing a custom field on the bill after the asset is created does not update the asset's value.