Set up transaction allocations for assets—Fixed Assets Management

Allocations allow you to distribute asset-related transactions across multiple dimensions. For example, you can automatically allocate 50% of a depreciation expense to the Marketing department and the remaining 50% to the Human Resources department.

The allocation field appears on all assets, but it is not supported for companies subscribed to Taxes. To use allocations, first enable and define them in your company.

You can assign additional dimensions on the asset as long as they are not already defined in the allocation. If you edit an allocation, only transactions moving forward will use the updated values.

1. Enable allocations in the General Ledger.
   1. Go to General Ledger > Setup > Configuration.
   2. Select Enable transaction allocation in journal entry.
   3. Select Save.
2. Optionally, if you plan to create assets from bills, enable allocations in Accounts Payable.
   1. Go to Accounts Payable > Setup > Configuration.
   2. Select Enable allocation in bill entity.
   3. Select Save.
3. Optionally, if you plan to create assets from purchasing transactions, enable allocations in Purchasing.
   1. Go to Purchasing > Setup > More > Transaction definitions.
   2. Edit the transaction definition that you’ll use to create assets.
   3. Select Enable allocations.
   4. Select Save.
4. Go to General Ledger > Setup > Allocations > Transaction allocations.

5. Switch to the entity where the allocation will be used.

   Asset allocations must be created in the entity where they will be applied.

6. Create one or more transaction allocations.

   • Do not add the Asset dimension in your definitions.

   • The Location dimension must be the same on each line.

   Learn more about defining transaction allocations.