About Inventory Control

The Inventory Control application helps you make informed inventory management decisions, by tracking your merchandise (purchases and sales), providing essential replenishment and fulfillment workflows, and analyzing your sales and ordering statistics.

The Inventory Control application is fully integrated with the Sage Intacct online suite of accounting applications, including General Ledger, Purchasing, Order Entry, Accounts Payable, and Accounts Receivable. This integration enables you to create a seamless chain of transactions from requesting quotes from vendors to receiving the merchandise into your warehouse to invoicing your customers.

Before you first use Inventory Control, you or your system administrator must subscribe to and configure this application for your company. For step-by-step instructions on how to configure Inventory Control for your company, go to Configure Inventory Control.

Key features

  • Monitor your order fulfillment flow: Receive, transfer, pick, and ship.
  • Manage inventory either at a single location or at multiple warehouses.
  • Track inventory items with any number of vendors along with reorder levels, quantities, and costs using multiple cost-evaluation methods.
  • Define items with attributes such as product line, cost method, vendor, lead time for that vendor, where the item is warehoused, and whether it will be included in the replenishment process.
  • Create transactions and transaction documents using customizable templates. Sage Intacct supplies a set of standard transaction document templates sufficient for most business activities: adjustments, transfers, damaged goods, inventory receipts, scrap or spoilage, and shippers. You can customize these templates, or create new ones, to suit your business needs. For example, if you have a once-a-year sale of cosmetically imperfect items you plan to sell directly from your warehouse, you could create a single document for warehouse personnel to simultaneously ship and sell these items.
  • Convert existing transactions. For example, you can convert a purchase order to an inventory receipt, which maintains accuracy and saves time.
  • View running totals of items that are requisitioned, on order, on hand, or on hold. After a cycle count, you can also ensure quantities on hand accurately reflect status. You can mark items as damaged, scrap or spoilage.
  • Analyze inventory status and trends with customizable reports or use inventory utilities to troubleshoot inventory discrepancies.

Differences between Inventory Control and Supplies Inventory

Supplies Inventory Inventory Control

Manage inventory items that you purchase to operate your business. You cannot sell supplies inventory items.

For example:

  • Bicycle maintenance tools, rags, oil you purchase to provide a bike repair service. You sell the service, not the maintenance supplies.

  • Office supplies needed for your employees at their place of work, such as keyboards, whiteboard pens, monitor cables, or printer paper.

  • Items distributed by a nonprofit free of charge, such as blankets, meals, school supplies.

Manage inventory items and services that you sell to customers. Items can include parts or materials you buy to create items you sell.

For example:

  • Bicycle components you purchase to build a custom bike (you can sell the parts and/or the assembled bike).

  • Safety items you purchase to create a sellable emergency kit.

  • Items you purchase to sell to customers at in an online or brick-and-mortar store.

Uses an advanced workflow. You’re required to manage the workflow by editing the system-generated transaction definitions with your GL account posting information. You also need to define your supplies purchase order transaction definitions.

System-generated transaction definitions for Supplies Inventory:

  • SYS-Supplies requisition

  • SYS-Supplies issue

  • SYS-Supplies return

Uses standard or advanced workflow (advanced workflow is recommended). You are provided with these editable transaction definitions that are automatically installed for Inventory Control:

  • Shipper

  • Adjustment

  • Beginning balance

  • Receipt

When you subscribe to or enable Supplies Inventory, the following settings are configured automatically and cannot be changed:

  • Enables Maintain inventory valuation (MIV) costing to automatically run updates nightly.

  • Negative inventory at warehouses is not allowed for supplies items.

  • Negative inventory globally is not allowed for supplies items.

Configuration settings available in Inventory Control:

You can choose to enable Maintain inventory valuation MIV costing updates (we recommend that you enable this option for valuation report accuracy).

Negative inventory at warehouses is allowed for sales items.

Negative inventory globally is allowed for sales items.

To use Supplies Inventory with Inventory Control, complete the Supplies Inventory setup requirements.

Supplies Inventory includes these features:

  • Supplies Inventory

  • Warehouse transfer

  • Cycle counts

  • Replenishment

  • Tracking

Inventory Control includes these features:

  • Supplies Inventory

  • Warehouse transfer

  • Cycle counts

  • Replenishment

  • Tracking

  • Fulfillment

  • Landed costs