Cash Management multi-entity guidelines

Some Sage Intacct applications work differently in a multi-entity shared company. It can be helpful to prepare for these differences to ensure you work efficiently in the application.

About Cash Management in a multi-entity company

The Cash Management application is set up at the top level. However, you can restrict specific bank accounts to relevant entities as needed.

Learn more about setting up Cash Management.

Bank accounts at the top level

Create bank accounts at the top level. If a checking account is created at the top level it must be reconciled at the top level.

You can use top level bank accounts to pay bills or receive cash from the top-level or from any entity that has access to the bank account, as long as the user paying bills or receiving cash has the relevant access to all entities involved.

A transaction created at the top level, such as an invoice, bill, or employee expense, can use all bank accounts, whether shared or entity-private.

Learn more about creating bank accounts in a multi-entity company.

Account restrictions

You can restrict the visibility of Checking and Savings accounts to the appropriate entity or entities.

The way that you set up bank accounts (Checking, Savings, and Credit card) determines where they can be used.

If a bank account should be used by any entity or location, make it shared. For bank accounts that should be restricted, make it restricted (shared visibility with restrictions).

• Make sure that Entity restrictions are enabled in Company > Admin > Subscriptions > Multi-Entity Management > Configure in order to restrict accounts.

• Account restrictions are done in Cash Management > Setup > <appropriate bank account type>.

  • Shared: By default, bank accounts that are created at the top level are shared by the top level and all entities.
  • Shared with restrictions: For Checking and Savings accounts only, you can restrict to a subset of entities (or locations within entities) or to the top level only. Credit cards can't be restricted to multiple entities. When consolidating an entity with credit cards, consolidate at the entity level.
  • Private: Checking, Savings, and Credit card accounts that are created at the entity level are "private" and can be used only by that entity.

Learn more about restricting bank accounts.

Multi-base currency guidelines

Before enabling multi-base currencies

• Reconcile all credit cards.
• Include all credit card transactions in a charge payoff.

After enabling multi-base currency

• Existing transactions are in the General Ledger.
• Transactions entered at the top level are no longer accessible in Cash Management.
• Transactions entered at the top level are not accessible at the entity level, and are only accessible as GL entries. Future transactions must be entered at the entity level.
• You can access credit card functionality at the entity level only.

Learn about multi-base currency guidelines.

For subscription information

Contact your Sage Intacct account representative.